How To Fix FB785 - Expenses account cannot be determined for chart/accts & &

SAP Error Message - Details

• Message type: E = Error

• Message class: FB - Batch Programs

• Message number: 785

• Message text: Expenses account cannot be determined for chart/accts & &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FB785 - Expenses account cannot be determined for chart/accts & & ?

  The SAP error message FB785, which states "Expenses account cannot be determined for chart/accts & &," typically occurs during the posting of financial transactions when the system is unable to find a valid expense account for the specified chart of accounts and account type. This can happen for various reasons, and here are some common causes, solutions, and related information:
  Causes:
  
  Missing Account Assignment: The expense account may not be defined in the chart of accounts for the specific account type (e.g., cost center, internal order).
  Incorrect Configuration: The configuration settings for account determination may not be set up correctly in the system.
  Account Group Issues: The account group assigned to the expense account may not allow for the posting of expenses.
  Transaction Type: The transaction type being used may not be linked to the correct expense account in the configuration.
  Missing Master Data: The master data for the relevant cost centers, internal orders, or other account assignments may be incomplete or missing.
  
  Solutions:
  
  
  Check Account Determination:
  
  Go to the configuration settings in SAP (Transaction Code: OBYC) and verify the account determination settings for the relevant transaction type.
  Ensure that the correct expense accounts are assigned for the relevant chart of accounts.
  
  
  
  Review Chart of Accounts:
  
  Check if the expense account is defined in the chart of accounts being used. You can do this by navigating to the chart of accounts (Transaction Code: OX01) and reviewing the account definitions.
  
  
  
  Verify Account Group Settings:
  
  Ensure that the account group for the expense account allows for the posting of expenses. You can check this in the account group settings (Transaction Code: OX03).
  
  
  
  Check Master Data:
  
  Review the master data for cost centers, internal orders, or any other relevant objects to ensure they are correctly set up and linked to the appropriate expense accounts.
  
  
  
  Consult Documentation:
  
  If you are unsure about the configuration or settings, refer to SAP documentation or consult with your SAP functional consultant for guidance.
  
  
  
  Testing:
  
  After making any changes, perform a test transaction to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB50 (General Ledger Account Posting), OBYC (Automatic Account Determination), and OX01/OX03 (Chart of Accounts and Account Groups).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user has the necessary authorizations to post to the specified accounts.
  
  By following these steps, you should be able to identify the cause of the FB785 error and implement a solution to resolve it. If the issue persists, consider reaching out to your SAP support team for further assistance.