How To Fix FARR_FOUNDATION523 - Contract is not archived; its Recon Key is still in use

SAP Error Message - Details

• Message type: E = Error

• Message class: FARR_FOUNDATION - Revenue Accounting - Foundation

• Message number: 523

• Message text: Contract is not archived; its Recon Key is still in use

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FARR_FOUNDATION523 - Contract is not archived; its Recon Key is still in use ?

  The SAP error message FARR_FOUNDATION523 indicates that a contract is not archived because its reconciliation key is still in use. This typically occurs in the context of SAP's Financial Accounting and Contract Accounts Receivable and Payable (FI-CA) module, where contracts and their associated reconciliation keys are managed.
  Cause:
  
  Active Reconciliation Key: The reconciliation key associated with the contract is still being referenced in the system. This could mean that there are open items, transactions, or other dependencies that prevent the contract from being archived.
  Incomplete Processing: There may be ongoing processes or transactions linked to the contract that have not been completed or cleared.
  Configuration Issues: There might be configuration settings that prevent the archiving of contracts that are still in use.
  
  Solution:
  
  Identify Dependencies: Check for any open items or transactions that are linked to the reconciliation key. You can do this by reviewing the contract and its associated financial documents.
  Clear Open Items: If there are open items, they need to be cleared or processed. This may involve posting payments, clearing invoices, or resolving any discrepancies.
  Check for Active Processes: Ensure that there are no ongoing processes that are using the reconciliation key. This may include checking for any pending transactions or workflows.
  Archiving Settings: Review the archiving settings in the system to ensure that they are correctly configured. This may involve consulting with your SAP Basis or technical team.
  Consult Documentation: Refer to SAP documentation or notes related to archiving contracts and reconciliation keys for any specific instructions or guidelines.
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FBL1N, FBL5N, or FBL3N to review open items related to vendors, customers, or general ledger accounts.
  Archiving Process: Familiarize yourself with the archiving process in SAP, which typically involves using transaction SARA to manage archiving objects.
  Documentation: Check SAP Notes and Knowledge Base Articles (KBAs) for any known issues or additional troubleshooting steps related to this error message.
  
  By following these steps, you should be able to resolve the error and successfully archive the contract once the reconciliation key is no longer in use.