How To Fix FARP_MESSAGE028 - Item has been archived and can not be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: FARP_MESSAGE - message for ap/ar apps

• Message number: 028

• Message text: Item has been archived and can not be changed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FARP_MESSAGE028 - Item has been archived and can not be changed ?

  The SAP error message FARP_MESSAGE028 indicates that an item has been archived and therefore cannot be changed. This typically occurs in the context of financial documents, such as invoices or purchase orders, where the data has been moved to an archive for storage and is no longer available for modification in the active database.
  Cause:
  
  Archiving Process: The item in question has been archived as part of the data management process in SAP. Archiving is done to improve system performance and manage data volume.
  Data Integrity: Once an item is archived, it is intended to be immutable to maintain data integrity and compliance with financial regulations.
  
  Solution:
  
  Check Archive Status: Verify if the item is indeed archived. You can do this by checking the archive logs or using transaction codes like SARA (Archive Administration) to see the archived documents.
  Unarchive (if necessary): If you need to make changes to the archived item, you may need to unarchive it. This typically requires administrative privileges and should be done with caution, as it may affect data integrity.
  
  Use transaction code SARA to manage archiving and unarchiving processes.
  
  
  Consult with IT or SAP Basis Team: If you are unsure about the archiving process or need to unarchive an item, consult with your IT department or SAP Basis team for assistance.
  Review Business Processes: If frequent changes are needed to archived items, consider reviewing the business processes to determine if archiving policies need adjustment.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how and when data is archived, and the implications for data access and modification.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SARI: For displaying archived data.
  
  
  Documentation: Refer to SAP documentation or help resources for detailed procedures on archiving and unarchiving data.
  Compliance and Regulations: Be aware of any compliance requirements related to data retention and modification in your industry.
  
  By following these steps, you should be able to address the error message and understand the implications of working with archived data in SAP.