How To Fix F5A293 - Purchase order history & & will be negative for down payment

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 293

• Message text: Purchase order history & & will be negative for down payment

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

For the down payment transaction, the purchase order history is
negative.
Analyze the purchase order history with transaction ME23N. Use
time-based sorting.
If the message is issued as an error, you have to enter the FI postings
in an order such that the purchase order history cannot be negative.
INCLUDE 'CUSTOMIZED_MESSAGE_INFO' OBJECT DOKU ID TX

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A293 - Purchase order history & & will be negative for down payment ?

  The SAP error message F5A293 indicates that there is an issue with the purchase order history related to down payments. Specifically, it suggests that the down payment amount is greater than the total amount of the purchase order, which can lead to negative values in the purchase order history.
  Cause:
  
  
  Down Payment Exceeds Purchase Order Amount: The most common cause of this error is that the total down payment made exceeds the total value of the purchase order. This can happen if:
  
  The down payment was incorrectly entered.
  The purchase order was modified after the down payment was made, reducing the total order value.
  There are multiple down payments recorded that cumulatively exceed the purchase order amount.
  
  
  
  Incorrect Configuration: There may be configuration issues in the system that do not properly handle down payments against purchase orders.
  
  
  Solution:
  
  
  Review Down Payment Amounts: Check the down payment amounts recorded against the purchase order. Ensure that the total down payment does not exceed the total value of the purchase order.
  
  
  Adjust Down Payment: If the down payment is indeed greater than the purchase order amount, you may need to adjust or reverse the excess down payment. This can be done through the appropriate transaction codes in SAP (e.g., using transaction code F-29 for down payment clearing).
  
  
  Check Purchase Order Modifications: If the purchase order has been modified, review the changes to ensure that the down payment amounts are still valid. If necessary, adjust the down payment to align with the current purchase order value.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or accounting team to ensure that any adjustments made are in compliance with your organization's financial policies.
  
  
  System Configuration: If the issue persists, it may be necessary to review the system configuration related to down payments and purchase orders. This may require assistance from an SAP consultant or your IT department.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  ME23N: Display Purchase Order
  F-29: Down Payment Clearing
  FBL1N: Vendor Line Item Display
  
  
  Documentation: Review SAP documentation or help files related to down payments and purchase order processing for additional guidance.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the error message F5A293 and ensure that your purchase order history is accurate.