How To Fix F5A031 - Document cannot be deleted, has already been printed

F5A031 - Overview

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 031

• Message text: Document cannot be deleted, has already been printed

How to fix this error?

A document that was already printed should only be reversed when taking
the corresponding expression into account.

What causes this issue?

The cash journal document cannot be deleted since a receipt has already
been printed for this document. In accordance with proper accounting
procedures, the deletion of this document is not allowed.

System Response

The document is not deleted and remains in the system.

How to fix this error?

Procedure for System Administrators

INCLUDE 'CUSTOMIZED_MESSAGE_INFO' OBJECT DOKU ID TX

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

F5A031 - Details

• The SAP error message F5A031 indicates that a document cannot be deleted because it has already been printed. This is a common issue in SAP systems, particularly in financial and logistics modules, where printed documents are often locked to prevent accidental deletion after they have been processed.
  
  Cause:
  
  Document Status: The document in question has a status that indicates it has been printed. This status prevents deletion to maintain data integrity and ensure that printed records are not lost.
  Business Process Compliance: Many organizations have policies that require printed documents to be retained for auditing and compliance purposes, which is enforced by the system.
  
  
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Document Status: Verify the status of the document. If it is indeed printed and you need to delete it, you may need to change its status first. This might involve reversing the print action or changing the document's status through