How To Fix F5A020 - You cannot use the accounting transaction type "Expense" here

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 020

• Message text: You cannot use the accounting transaction type "Expense" here

What causes this issue?

You have selected the tab for receipts, but selected an accounting
transaction that is supposed to be used for payments.

System Response

The system analyzes this inconsistency and waits for your adjustment.

How to fix this error?

Either select a different accounting transaction or change the tab.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A020 - You cannot use the accounting transaction type "Expense" here ?

  The SAP error message F5A020, which states "You cannot use the accounting transaction type 'Expense' here," typically occurs in the context of financial transactions, particularly when dealing with accounting entries or postings in SAP.
  Cause:
  This error usually arises due to one of the following reasons:
  
  
  Incorrect Transaction Type: The system is expecting a different type of accounting transaction. For example, if you are trying to post an expense in a context where only revenue or asset transactions are allowed, this error will occur.
  
  
  Configuration Issues: The configuration settings in the SAP system may not allow the use of the "Expense" transaction type in the specific context you are working in. This could be due to settings in the financial accounting module (FI) or controlling module (CO).
  
  
  Document Type Restrictions: Certain document types may have restrictions on the types of transactions that can be posted. If the document type you are using does not allow expense transactions, this error will be triggered.
  
  
  Posting Period Issues: If the posting period is closed or not open for the type of transaction you are trying to post, it may lead to this error.
  
  
  Solution:
  To resolve the F5A020 error, you can take the following steps:
  
  
  Check Transaction Type: Verify that you are using the correct accounting transaction type for the operation you are trying to perform. If you need to post an expense, ensure that the context allows for it.
  
  
  Review Configuration: Consult with your SAP FI/CO configuration team to ensure that the transaction type is correctly configured for the context in which you are trying to use it. This may involve checking the settings in the transaction type configuration.
  
  
  Document Type Settings: Check the document type you are using to ensure it allows for expense transactions. If necessary, change the document type or adjust its settings.
  
  
  Posting Period: Ensure that the posting period is open for the type of transaction you are trying to post. If the period is closed, you may need to open it or post in a different period.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details about the transaction types and their allowed contexts.
  
  
  Seek Help from SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP helpdesk for further assistance.
  
  
  Related Information:
  
  Transaction Types: Familiarize yourself with the different transaction types available in SAP and their specific uses.
  SAP Configuration: Understanding the configuration settings in SAP FI/CO can help prevent similar issues in the future.
  User Authorization: Ensure that you have the necessary authorizations to perform the transaction you are attempting.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.