How To Fix F5440 - Complete the one-time data

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 440

• Message text: Complete the one-time data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5440 - Complete the one-time data ?

  The SAP error message F5440, which states "Complete the one-time data," typically occurs when you are trying to process a transaction that requires certain mandatory fields to be filled out for one-time vendors or customers. This error is common in financial transactions where one-time accounts are used, such as in accounts payable or accounts receivable.
  Cause:
  The error is triggered when the system detects that required fields for one-time data (such as name, address, or payment details) are not filled out. This can happen in various scenarios, such as:
  
  Creating a one-time vendor or customer without providing all necessary information.
  Missing mandatory fields in the one-time data screen.
  Attempting to post a transaction that references a one-time vendor or customer without completing the required data.
  
  Solution:
  To resolve the F5440 error, follow these steps:
  
  
  Access the One-Time Data Screen:
  
  Navigate to the transaction where the error occurred (e.g., creating a vendor invoice).
  Look for an option to enter one-time vendor or customer data.
  
  
  
  Complete Required Fields:
  
  Ensure that all mandatory fields are filled out. Common required fields include:
  
  Name
  Address (Street, City, Postal Code, Country)
  Payment details (Bank account information, payment terms)
  
  
  Check for any additional fields that may be marked as mandatory in your specific configuration.
  
  
  
  Save the Data:
  
  After filling in the required fields, save the one-time data.
  Retry the transaction that initially caused the error.
  
  
  
  Check Configuration:
  
  If the issue persists, check the configuration settings for one-time vendors/customers in the SAP system. Ensure that the settings align with your business processes and that all necessary fields are defined as required.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the fields required for one-time data in your version of SAP.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes: Common transaction codes related to one-time vendors/customers include:
  
  FB60: Enter Incoming Invoice
  F-43: Enter Vendor Invoice
  F-22: Enter Customer Invoice
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  
  User Roles: Ensure that the user has the necessary permissions to create or modify one-time vendor/customer data.
  
  
  By following these steps, you should be able to resolve the F5440 error and successfully complete your transaction.