How To Fix F5378 - Purchase document is allocated to asset & &

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 378

• Message text: Purchase document is allocated to asset & &

What causes this issue?

The asset number &V1& &V2& assigned in the purchase document

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

is different from the asset number entered manually
cannot be transferred, because the 'Asset number' field was hidden for
the account in question

System Response

In the first instance a warning appears, drawing your attention to the
different account assignments. In the second instance an error message
appears, because the asset number must be transferred from the purchase
order but the necessary field is hidden.

How to fix this error?

If you receive the warning, check which asset number is the correct
number for this down payment.
If you receive an error message, you must either choose another special
G/L indicator for down payments so that it is possible to assign an
asset number to the relevant general ledger account, or you must change
or delete the the specified purchase document number. Only those
purchase documents are allowed which are not assigned to assets.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5378 - Purchase document is allocated to asset & & ?

  The SAP error message F5378, which states "Purchase document is allocated to asset & &," typically occurs when there is an attempt to process a purchase document that is already linked to an asset in the system. This can happen in various scenarios, such as when trying to post an invoice or make changes to a purchase order that has already been assigned to an asset.
  Cause:
  
  Asset Allocation: The purchase document (like a purchase order or invoice) has been allocated to an asset in the Asset Accounting module.
  Incorrect Document Status: The document may be in a status that does not allow further processing.
  Duplicate Processing: There may be an attempt to process the same document multiple times, leading to conflicts.
  
  Solution:
  
  Check Asset Allocation: Verify if the purchase document is indeed allocated to an asset. You can do this by checking the asset master record or the related purchase order.
  Review Document Status: Ensure that the document is in a status that allows for the intended action (e.g., posting an invoice). If the document is already processed, you may need to reverse or adjust it.
  Use Transaction Codes: Utilize transaction codes like AS03 (Display Asset) or ME23N (Display Purchase Order) to review the details of the asset and purchase document.
  Consult with Finance Team: If you are unsure about the allocation or need to make changes, consult with your finance or asset management team to understand the implications of modifying the document.
  Error Handling: If the error persists, consider checking for any customizations or user exits that might be affecting the processing of the document.
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on asset accounting and purchase order processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  AS01 (Create Asset)
  AS02 (Change Asset)
  ME21N (Create Purchase Order)
  MIRO (Invoice Verification)
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  If the issue continues after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.