How To Fix F5368 - An actual document already exists for the selected accounting period

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 368

• Message text: An actual document already exists for the selected accounting period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5368 - An actual document already exists for the selected accounting period ?

  The SAP error message F5368, "An actual document already exists for the selected accounting period," typically occurs when you attempt to post a financial document (such as a journal entry) in a period that has already been closed or for which an actual document has already been posted. This is a common issue in financial accounting within SAP, particularly when dealing with period-end closing processes.
  Cause:
  
  Closed Period: The accounting period you are trying to post to has been closed, meaning no further postings can be made.
  Existing Document: There is already an actual document posted in the selected accounting period, which prevents any new postings.
  Configuration Settings: The system settings may restrict postings to certain periods based on company policy or configuration.
  
  Solution:
  
  Check Period Status: Verify if the accounting period is indeed closed. You can do this by checking the period status in the SAP system (Transaction Code: OB52).
  Open the Period: If you have the necessary authorization, you can open the period for posting. This is done through the same transaction (OB52) by adjusting the period settings.
  Post to a Different Period: If the period is closed and cannot be opened, consider posting the document to the next open period.
  Review Existing Documents: Check if there are any existing documents in the period that may be causing the issue. You can use transaction codes like FB03 (Display Document) to review existing postings.
  Consult with Finance Team: If you are unsure about the implications of opening a closed period or if you do not have the necessary permissions, consult with your finance team or SAP administrator.
  
  Related Information:
  
  
  Transaction Codes: 
  
  OB52: To manage the open and closed periods.
  FB03: To display existing documents.
  FBL1N/FBL3N/FBL5N: To view line items for vendors, G/L accounts, and customers respectively.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  
  
  User Authorizations: Ensure that you have the necessary authorizations to perform the actions required to resolve this issue.
  
  
  Documentation: Review SAP documentation or user manuals related to financial postings and period closing procedures for best practices.
  
  
  By following these steps, you should be able to resolve the error message F5368 and proceed with your financial postings in SAP.