How To Fix F1223 - Withholding tax total must not be negative

SAP Error Message - Details

• Message type: E = Error

• Message class: F1 - FI Function Module Messages

• Message number: 223

• Message text: Withholding tax total must not be negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F1223 - Withholding tax total must not be negative ?

  The SAP error message F1223, which states "Withholding tax total must not be negative," typically occurs during the processing of financial documents, particularly when dealing with withholding tax calculations. This error indicates that the system has detected a negative total for withholding tax, which is not permissible.
  Causes:
  
  Incorrect Tax Configuration: The withholding tax codes or rates may be incorrectly configured in the system, leading to negative calculations.
  Data Entry Errors: Manual entry errors in the invoice or payment documents can result in negative withholding tax amounts.
  Document Reversal: If a document has been reversed or adjusted incorrectly, it may lead to a situation where the withholding tax total appears negative.
  Multiple Withholding Tax Types: If multiple withholding tax types are applied to a single transaction, the cumulative effect may result in a negative total.
  Currency Issues: If there are currency conversion issues or discrepancies in the amounts being processed, it may lead to incorrect withholding tax calculations.
  
  Solutions:
  
  Review Tax Configuration: Check the configuration of withholding tax codes in the SAP system. Ensure that the rates and settings are correct and aligned with legal requirements.
  Verify Document Entries: Go through the document entries to ensure that all amounts are entered correctly. Look for any negative amounts or incorrect postings.
  Check for Reversals: If the document has been reversed, ensure that the reversal was done correctly and that it does not lead to negative withholding tax totals.
  Adjust Withholding Tax Types: If multiple withholding tax types are involved, review the calculations to ensure they are applied correctly and do not result in a negative total.
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error or provide guidance on configuration and processing.
  Test in a Sandbox Environment: If possible, replicate the issue in a test or sandbox environment to identify the root cause without affecting production data.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FB60 (Enter Incoming Invoice), FB70 (Enter Outgoing Invoice), or FBL1N (Vendor Line Item Display) to review and correct the documents.
  Withholding Tax Reports: Use reports related to withholding tax to analyze the totals and identify discrepancies.
  SAP Help Portal: The SAP Help Portal provides documentation and resources related to withholding tax configuration and processing.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial accounting and withholding tax processes.