How To Fix F0189 - Payroll accounting payment run cannot be edited

SAP Error Message - Details

• Message type: E = Error

• Message class: F0 - FI batch program messages

• Message number: 189

• Message text: Payroll accounting payment run cannot be edited

What causes this issue?

You have no authorization to process the payment runs of payroll
account ing.

System Response

Abnormal termination of the program.

How to fix this error?

A report-specific authorization is required to process the payment runs
of payroll accounting. The authorization object is P_ABAP. In the list
of authorizations, you find the object under the name "HR: Reporting".
Enter the report started by you with the value "2".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F0189 - Payroll accounting payment run cannot be edited ?

  The SAP error message F0189, which states "Payroll accounting payment run cannot be edited," typically occurs when there is an attempt to modify a payroll payment run that has already been processed or finalized. This error is common in the context of payroll processing in SAP, where certain actions are restricted to maintain data integrity and compliance with payroll regulations.
  Causes:
  
  Finalized Payment Run: The payment run has already been completed and finalized, making it non-editable.
  Authorization Issues: The user may not have the necessary permissions to edit the payment run.
  System Configuration: Certain configurations in the SAP system may restrict editing of payment runs after a specific status is reached.
  Locking Mechanism: The payment run may be locked by another process or user, preventing edits.
  
  Solutions:
  
  Check Payment Run Status: Verify the status of the payment run. If it is finalized, you may need to create a new payment run or reverse the existing one if applicable.
  User Authorization: Ensure that the user attempting to edit the payment run has the necessary authorizations. This may require coordination with your SAP security team.
  Consult Configuration Settings: Review the configuration settings in the SAP system related to payroll processing and payment runs. Adjustments may be needed if the current settings are too restrictive.
  Unlocking the Payment Run: If the payment run is locked, identify the user or process that has locked it and resolve the issue accordingly.
  Use Transaction Codes: Utilize relevant transaction codes (e.g., PC00_MXX_PYXX) to navigate to the payroll processing area and check for any options to reverse or adjust the payment run.
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on payroll processing and payment runs.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to error F0189.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  Best Practices:
  
  Always perform a thorough review of payroll runs before finalization to minimize the need for edits afterward.
  Maintain clear documentation of user roles and authorizations to ensure that the right personnel can manage payroll processes effectively.
  Regularly review and update system configurations to align with business needs and compliance requirements.
  
  By following these steps, you should be able to address the F0189 error and ensure smooth payroll processing in your SAP system.