How To Fix EZ187 - Smart form &1 is locked by user &2

SAP Error Message - Details

• Message type: E = Error

• Message class: EZ - Print workbench

• Message number: 187

• Message text: Smart form &1 is locked by user &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EZ187 - Smart form &1 is locked by user &2 ?

  The SAP error message EZ187 indicates that a Smart Form is currently locked by another user. This can happen when a user is editing or viewing a Smart Form, preventing other users from making changes to it simultaneously. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  User Locking: The Smart Form is being edited by another user, which locks the form for editing.
  Session Timeout: A user may have left the Smart Form open, and the session has not been properly closed, leading to a lock.
  System Error: Occasionally, a system error or crash may leave a lock on the Smart Form.
  
  Solutions:
  
  
  Wait and Retry: If the user who has locked the Smart Form is actively working on it, the simplest solution is to wait until they finish and release the lock.
  
  
  Check Lock Status:
  
  You can check who has locked the Smart Form by using transaction code SM12 (Display and Delete Locks).
  In the SM12 screen, enter the Smart Form name and execute. This will show you the user who has locked it.
  
  
  
  Delete Lock:
  
  If you determine that the lock is no longer valid (e.g., the user is no longer working on it), you can delete the lock from the SM12 transaction. However, this should be done with caution and preferably after consulting with the user or your SAP administrator.
  
  
  
  Contact the User: If you know who has the lock, you can contact them to see if they can release it.
  
  
  System Administrator: If the issue persists or if you are unsure about deleting locks, contact your SAP system administrator for assistance.
  
  
  Related Information:
  
  Smart Forms: Smart Forms are used in SAP to create and maintain forms for mass printing in a more user-friendly way compared to SAPscript.
  Lock Mechanism: SAP uses a locking mechanism to prevent data inconsistencies when multiple users attempt to edit the same object simultaneously.
  Transaction Codes:
  
  SMARTFORMS: To access and edit Smart Forms.
  SM12: To view and manage locks.
  SM21: To check system logs for any related errors or issues.
  
  
  
  Best Practices:
  
  Always ensure to save and exit Smart Forms properly to avoid leaving locks.
  Communicate with team members when working on shared Smart Forms to prevent conflicts.
  Regularly monitor and manage locks in the system to maintain efficiency.
  
  By following these guidelines, you should be able to resolve the EZ187 error effectively.