How To Fix EX103 - User with name &1 and birth date &2 already entered

SAP Error Message - Details

• Message type: E = Error

• Message class: EX - Reserved for IS-U

• Message number: 103

• Message text: User with name &1 and birth date &2 already entered

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message EX103 - User with name &1 and birth date &2 already entered ?

  The SAP error message EX103 indicates that there is an attempt to create or modify a user in the system, but a user with the same name and birth date already exists. This is a common issue when dealing with user management in SAP systems, particularly in HR or user administration modules.
  Cause:
  
  
  Duplicate User Entry: The primary cause of this error is that the system has detected a duplicate entry for a user based on the combination of the user’s name and birth date. This can happen if:
  
  A user is being created with the same name and birth date as an existing user.
  There was an attempt to import or upload user data that includes duplicates.
  
  
  
  Data Entry Error: Sometimes, this error can occur due to typographical errors in the user data being entered, leading to unintended duplicates.
  
  
  Solution:
  
  
  Check Existing Users: Before creating a new user, check the existing user records in the system to confirm whether the user already exists. You can do this by:
  
  Using transaction codes like SU01 (User Maintenance) to search for the user.
  Filtering by name and birth date to find any potential duplicates.
  
  
  
  Modify Existing User: If the user already exists and you need to make changes, consider modifying the existing user instead of creating a new one.
  
  
  Use Different Identifiers: If you need to create a new user and the name and birth date are the same as an existing user, consider using a different identifier (like a different username) if applicable.
  
  
  Data Cleanup: If there are indeed duplicate entries that should not exist, you may need to clean up the user data. This could involve:
  
  Deleting or merging duplicate user records.
  Ensuring that user data imports are validated to prevent duplicates.
  
  
  
  Consult Documentation: If you are unsure about the process or need to handle specific cases, refer to SAP documentation or consult with your SAP administrator for guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 for user maintenance, SU10 for mass user maintenance, and PFCG for role management.
  User Management Best Practices: Implement best practices for user management to avoid duplicates, such as:
  
  Regular audits of user accounts.
  Establishing clear naming conventions.
  Training staff on proper data entry procedures.
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to user management that might address known issues or provide additional guidance.
  
  By following these steps, you should be able to resolve the EX103 error and manage user records effectively in your SAP system.