How To Fix ESFM_GVA012 - This document has been previously approved and can only be displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: ESFM_GVA - Message class for GVA functionality

• Message number: 012

• Message text: This document has been previously approved and can only be displayed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message ESFM_GVA012 - This document has been previously approved and can only be displayed ?

  The SAP error message ESFM_GVA012 indicates that the document you are trying to access has already been approved and is in a status that only allows it to be displayed, not modified or re-approved. This is a common scenario in workflows where documents go through various approval stages.
  Cause:
  
  Document Status: The document has already been approved, and its status is set to "approved" or "finalized," which restricts any further changes.
  Workflow Configuration: The workflow settings may be configured to prevent modifications to documents once they have been approved.
  User Permissions: The user may not have the necessary permissions to modify or re-approve the document.
  
  Solution:
  
  View Document: If you only need to view the document, you can proceed to do so. The message indicates that you can still access the document in a read-only format.
  Check Document Status: Verify the status of the document in the system. If it is indeed approved, you will need to follow the appropriate process for handling approved documents.
  Reopen for Changes: If changes are necessary, you may need to follow a specific process to reopen the document for editing. This could involve:
  
  Requesting a change through the appropriate channels (e.g., a manager or administrator).
  Using a specific transaction code or process defined by your organization to revert the document status.
  
  
  Permissions Review: If you believe you should have the ability to modify the document, check with your SAP administrator to ensure your user role has the necessary permissions.
  
  Related Information:
  
  SAP Documentation: Refer to the SAP Help Portal or your organization's internal documentation for specific workflows related to document approval and modification.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may allow you to view document history or status (e.g., SWI1 for workflow items).
  User Roles: Understand the user roles and permissions in your SAP environment, as they can significantly affect what actions you can perform on documents.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with a functional expert in your organization.