How To Fix EP058 - Document &1 is part of a completely or partially archived activity

SAP Error Message - Details

• Message type: E = Error

• Message class: EP - Messages for Posting Area

• Message number: 058

• Message text: Document &1 is part of a completely or partially archived activity

What causes this issue?

Document &V1& belongs to an activity whose documents have been archived
either individually or collectively.

System Response

Processing cannot continue.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EP058 - Document &1 is part of a completely or partially archived activity ?

  The SAP error message EP058 indicates that the document you are trying to access is part of an activity that has been archived, either completely or partially. This typically occurs in systems where data archiving is implemented to manage the volume of data and improve system performance.
  Cause:
  
  Archiving Process: The document you are trying to access has been archived as part of a data management strategy. This can happen if the document is older than a certain retention period defined in the archiving settings.
  Partial Archiving: Sometimes, only certain parts of an activity or related documents are archived, which can lead to this error if the document you are trying to access is linked to those archived parts.
  Access Restrictions: The system may restrict access to archived documents based on user roles or permissions.
  
  Solution:
  
  Check Archiving Status: Verify if the document is indeed archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to see the status of archived documents.
  Access Archived Data: If you need to access the archived document, you may need to use the archive retrieval functionality. This can typically be done through transaction codes like SARA or by using specific reports designed to retrieve archived data.
  Consult with IT/Archiving Team: If you are unsure about the archiving policies or need assistance in retrieving the document, consult with your IT department or the team responsible for data archiving in your organization.
  Review User Permissions: Ensure that you have the necessary permissions to access archived documents. If not, you may need to request access from your system administrator.
  
  Related Information:
  
  Archiving Configuration: Understanding how archiving is configured in your SAP system can help you manage and retrieve documents effectively. This includes knowing the retention periods and the criteria for archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SARI: For displaying archived documents.
  SARCH: For searching archived documents.
  
  
  Documentation: Refer to SAP documentation or help guides specific to your version of SAP for detailed instructions on archiving and document retrieval.
  
  By following these steps, you should be able to address the EP058 error and access the necessary documents or understand the archiving process better.