How To Fix EBW039 - Reconciliation key &1 was already used for invoicing

SAP Error Message - Details

• Message type: E = Error

• Message class: EBW - IS-U Business Information Warehouse

• Message number: 039

• Message text: Reconciliation key &1 was already used for invoicing

What causes this issue?

Reconciliation key &V1& was already used to generate zero-value bills
and extract these to BW for the sales statistics.
Using this reconciliation key again could lead to inconsistencies in the
sales statistics.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

INCLUDE ISU_VERARB OBJECT DOKU ID TX

How to fix this error?

Use a different reconciliation key.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBW039 - Reconciliation key &1 was already used for invoicing ?

  The SAP error message EBW039 indicates that a reconciliation key (often related to a specific invoice or billing document) has already been used for invoicing. This typically occurs in the context of billing and invoicing processes within SAP, particularly in modules like SAP SD (Sales and Distribution) or SAP FI (Financial Accounting).
  Cause:
  
  Duplicate Invoice Creation: The reconciliation key (which could be a reference number or identifier) is being reused for a new invoice when it has already been associated with a previous invoice.
  Incorrect Configuration: There may be issues with the configuration of the billing process or the way reconciliation keys are generated and managed.
  Data Entry Errors: Manual entry errors can lead to the same reconciliation key being entered multiple times.
  System Bugs or Issues: Occasionally, bugs or issues in the SAP system can lead to unexpected behavior regarding reconciliation keys.
  
  Solution:
  
  Check Existing Invoices: Verify if the reconciliation key in question has already been used in an existing invoice. You can do this by checking the billing documents associated with that key.
  Use a Unique Reconciliation Key: If you need to create a new invoice, ensure that you are using a unique reconciliation key that has not been previously used.
  Review Configuration Settings: Check the configuration settings related to billing and invoicing in your SAP system to ensure that they are set up correctly.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling reconciliation keys and invoicing.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like VF03 (Display Billing Document) or FB03 (Display Document) to review existing invoices and their reconciliation keys.
  SAP Notes: Check for any relevant SAP Notes that might address known issues or provide patches related to this error message.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to create and manage invoices and reconciliation keys.
  
  By following these steps, you should be able to resolve the EBW039 error and prevent it from occurring in the future.