How To Fix EARC705 - Retention period reached (contract &1: response for exception &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC - IS-U: Archiving

• Message number: 705

• Message text: Retention period reached (contract &1: response for exception &2)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC705 - Retention period reached (contract &1: response for exception &2) ?

  The SAP error message EARC705 indicates that a retention period has been reached for a specific contract, which is associated with a response for an exception. This message typically arises in the context of contract management or document retention policies within SAP systems.
  Cause:
  The error occurs when the retention period defined for a contract or document has expired. This means that the system is enforcing a policy that prevents further actions on the contract because it has reached the end of its defined lifecycle. The retention period is usually set to comply with legal, regulatory, or organizational policies regarding data retention.
  Solution:
  To resolve the EARC705 error, you can consider the following steps:
  
  
  Review Retention Settings: Check the retention settings for the contract in question. This can usually be done in the contract management module or through the relevant configuration settings in SAP.
  
  
  Adjust Retention Period: If the retention period needs to be extended, you may need to adjust the settings in the system. This typically requires appropriate authorization and may involve changes to the configuration in the SAP system.
  
  
  Archive or Delete: If the contract is no longer needed and the retention period has been reached, you may need to archive or delete the contract as per your organization's data management policies.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's guidelines on contract management and retention policies to ensure compliance with legal and regulatory requirements.
  
  
  Contact SAP Support: If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for further assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  Retention Management: Understand the principles of retention management in SAP, including how to set and manage retention periods for contracts and documents.
  Legal Compliance: Be aware of the legal implications of data retention and ensure that your organization complies with relevant laws and regulations.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional guidance on managing retention periods.
  
  By following these steps, you should be able to address the EARC705 error and manage your contracts effectively within the SAP system.