How To Fix DPR_CHECKLIST034 - Changing status impossible; item &1 is relevant to approval

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_CHECKLIST - Checklist Messages

• Message number: 034

• Message text: Changing status impossible; item &1 is relevant to approval

What causes this issue?

You try to use the one-click completion feature to change the status of
a project element. However, this project element is included in a phase
that requires approval and therefore you are not allowed to change the
status automatically.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You have to check this project element and change the status manually.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_CHECKLIST034 - Changing status impossible; item &1 is relevant to approval ?

  The SAP error message DPR_CHECKLIST034 indicates that you are trying to change the status of a project item that is relevant to approval, but the system is preventing this action because the item is still pending approval. This typically occurs in the context of project management within SAP, particularly when using the SAP Project System (PS) or SAP Portfolio and Project Management (PPM) modules.
  Cause:
  The error arises when:
  
  You attempt to change the status of a project item (like a task or a deliverable) that is marked as requiring approval.
  The item has not yet been approved, and the system enforces rules to prevent status changes that could affect the approval process.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Approval Status: Verify the current approval status of the item in question. You can do this by navigating to the relevant project or task and checking its properties.
  
  
  Obtain Approval: If the item is pending approval, you will need to ensure that it is approved before you can change its status. This may involve:
  
  Submitting the item for approval if it hasn't been submitted yet.
  Following up with the approver to expedite the approval process.
  
  
  
  Change Item Relevance: If the item does not need to be relevant to approval anymore, you may need to change its settings to remove the approval requirement. This typically requires appropriate permissions and should be done with caution, as it may affect project governance.
  
  
  Consult Documentation: Review the project management documentation or guidelines within your organization to understand the approval workflow and any specific configurations that may apply.
  
  
  Contact Support: If you are unable to resolve the issue on your own, consider reaching out to your SAP support team or a consultant who specializes in SAP PPM or PS for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  User Roles and Permissions: Ensure that you have the necessary permissions to change the status of project items. Sometimes, restrictions are in place based on user roles.
  Project Management Best Practices: Familiarize yourself with best practices for managing project approvals and status changes to avoid similar issues in the future.
  
  By following these steps, you should be able to address the error and proceed with your project management tasks in SAP.