How To Fix DPR_API136 - Deletion not allowed: Folder &1 contains released documents

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_API - Messages for APIs in Project Management

• Message number: 136

• Message text: Deletion not allowed: Folder &1 contains released documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_API136 - Deletion not allowed: Folder &1 contains released documents ?

  The SAP error message DPR_API136 indicates that a deletion operation is not allowed because the folder specified (denoted by &1) contains released documents. This is a common issue in SAP Project Management (DPR - Dynamic Project Management) when trying to delete a folder that has documents that have already been released.
  Cause:
  The primary cause of this error is that the folder you are trying to delete contains documents that have been released. In SAP, released documents are considered to be finalized and cannot be deleted to maintain data integrity and compliance with business processes.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Released Documents: 
  
  Navigate to the folder in question and check for any documents that are marked as released. You can do this by reviewing the document status within the folder.
  
  
  
  Unrelease Documents:
  
  If you have the necessary permissions, you can unrelease the documents. This typically involves changing the status of the documents from "Released" to "Draft" or "In Progress." 
  Note that un-releasing documents may have implications for your project management processes, so ensure that this action is appropriate.
  
  
  
  Delete Documents:
  
  Once the documents are unreleased, you can delete them if they are no longer needed. After all documents are deleted, you should be able to delete the folder.
  
  
  
  Consult with Stakeholders:
  
  If you are unsure about un-releasing or deleting documents, consult with project stakeholders or your SAP administrator to ensure that you are following the correct procedures.
  
  
  
  Check Authorization:
  
  Ensure that you have the necessary authorizations to perform these actions. If you do not have the required permissions, you may need to contact your SAP security team.
  
  
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for more details on document management and folder structures in SAP Project Management.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Training: Consider training sessions or workshops on SAP Project Management to better understand document handling and folder management.
  
  By following these steps, you should be able to resolve the DPR_API136 error and manage your folders and documents effectively within SAP.