How To Fix DMS_MESSAGES045 - File with specified details does not exist or is already checked out

SAP Error Message - Details

• Message type: E = Error

• Message class: DMS_MESSAGES -

• Message number: 045

• Message text: File with specified details does not exist or is already checked out

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message DMS_MESSAGES045 - File with specified details does not exist or is already checked out ?

  The SAP error message DMS_MESSAGES045 indicates that the system cannot find the specified file in the Document Management System (DMS) or that the file is currently checked out by another user. This error typically occurs when trying to access, check in, or check out a document that is either missing or locked.
  Causes:
  
  File Does Not Exist: The file you are trying to access may have been deleted or moved to a different location.
  File Already Checked Out: The file is currently checked out by another user, preventing you from accessing it.
  Incorrect Document ID: The document ID or reference you are using may be incorrect or misspelled.
  Authorization Issues: You may not have the necessary permissions to access the document.
  System Configuration Issues: There may be issues with the DMS configuration or the underlying storage system.
  
  Solutions:
  
  
  Verify Document Existence:
  
  Check if the document is still available in the DMS. You can do this by searching for the document using the document ID or other relevant criteria.
  
  
  
  Check Document Status:
  
  If the document is checked out, you can either wait for the user to check it back in or contact them to request that they do so.
  You can also check the document status in the DMS to see who has it checked out.
  
  
  
  Correct Document ID:
  
  Ensure that you are using the correct document ID. Double-check for any typos or errors in the ID you are using.
  
  
  
  Permissions Check:
  
  Verify that you have the necessary permissions to access the document. If not, contact your system administrator to request access.
  
  
  
  Consult System Logs:
  
  Check the system logs for any additional error messages or information that might provide more context about the issue.
  
  
  
  Contact Support:
  
  If the issue persists, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  
  
  Related Information:
  
  SAP DMS Documentation: Familiarize yourself with the SAP DMS documentation for more details on how to manage documents within the system.
  User Training: Ensure that users are trained on how to properly check in and check out documents to avoid conflicts.
  System Maintenance: Regularly maintain and monitor the DMS to ensure that files are not inadvertently deleted or moved.
  
  By following these steps, you should be able to resolve the error message DMS_MESSAGES045 and regain access to the required document.