How To Fix DMS_MDOC_MESSAGES040 - Deletion not possible. Original is checked out

SAP Error Message - Details

• Message type: E = Error

• Message class: DMS_MDOC_MESSAGES - Mobile Document DMs integration

• Message number: 040

• Message text: Deletion not possible. Original is checked out

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DMS_MDOC_MESSAGES040 - Deletion not possible. Original is checked out ?

  The SAP error message DMS_MDOC_MESSAGES040 indicates that a document in the Document Management System (DMS) cannot be deleted because it is currently checked out. This means that the document is being edited or used by a user, and the system prevents deletion to avoid data loss or inconsistency.
  Cause:
  
  Document Checked Out: The primary reason for this error is that the document is checked out by a user. When a document is checked out, it is locked for editing, and other users cannot delete it until it is checked back in.
  User Permissions: The user attempting to delete the document may not have the necessary permissions to perform the deletion, although this is less common for this specific error.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Document Status:
  
  Verify if the document is indeed checked out. You can do this by navigating to the document in the DMS and checking its status.
  
  
  
  Check Out Status:
  
  If you have access, check who has the document checked out. This can usually be done in the DMS interface where document properties are displayed.
  
  
  
  Check In the Document:
  
  If you are the user who has the document checked out, you can check it back in. This will release the lock on the document and allow you to delete it.
  If another user has it checked out, you may need to contact that user and ask them to check it back in.
  
  
  
  Force Check-In (if necessary):
  
  If the user who has the document checked out is unavailable, and if your role allows it, you may have the option to force a check-in. This is typically done by an administrator or someone with higher privileges.
  
  
  
  Permissions Review:
  
  If you believe you should have the ability to delete the document, check with your SAP administrator to ensure you have the correct permissions.
  
  
  
  Related Information:
  
  Document Management System (DMS): SAP DMS is used for managing documents and related data in an organized manner. It allows users to store, retrieve, and manage documents associated with business processes.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to perform actions like checking in/out documents and deleting them.
  SAP Notes and Documentation: For more detailed troubleshooting, you can refer to SAP Notes or the official SAP Help Portal for DMS-related issues.
  
  By following these steps, you should be able to resolve the error and successfully delete the document if it is no longer needed.