How To Fix DBMAN245 - Overlap between deletion criteria and archiving criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: DBMAN - Data Manager Message Class

• Message number: 245

• Message text: Overlap between deletion criteria and archiving criteria

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DBMAN245 - Overlap between deletion criteria and archiving criteria ?

  The SAP error message DBMAN245 indicates that there is an overlap between the deletion criteria and the archiving criteria in your data management process. This typically occurs when the system is trying to delete data that is also marked for archiving, or vice versa. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Conflicting Criteria: The criteria set for data deletion and archiving overlap, meaning that the same data is being targeted for both processes.
  Configuration Issues: Incorrect configuration in the data archiving or deletion settings can lead to this conflict.
  Data Selection: The selection criteria used for archiving and deletion may not be properly defined, leading to an overlap.
  
  Solution:
  
  Review Criteria: Check the selection criteria for both the archiving and deletion processes. Ensure that they do not overlap. You may need to adjust the date ranges or other parameters.
  Adjust Archiving Settings: If you are archiving data, ensure that the archiving settings are correctly configured to exclude data that is marked for deletion.
  Run Processes Separately: If necessary, run the archiving and deletion processes separately to avoid conflicts. First, complete the archiving process, and then proceed with deletion.
  Check Custom Programs: If you are using custom programs for archiving or deletion, review the logic to ensure that it does not inadvertently target the same data.
  Consult Documentation: Refer to SAP documentation or notes related to data archiving and deletion for specific guidelines and best practices.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with transaction codes related to archiving (e.g., SARA) and deletion (e.g., SARA for data archiving).
  Data Management Best Practices: Review best practices for data management in SAP to avoid similar issues in the future.
  Testing: Before making changes in a production environment, test the adjustments in a development or quality assurance environment to ensure that they resolve the issue without causing other problems.
  
  By carefully reviewing and adjusting the criteria for both archiving and deletion, you should be able to resolve the DBMAN245 error and ensure smooth data management processes in your SAP system.