How To Fix CY357 - The quantity of data selected is too large for the listviewer

SAP Error Message - Details

• Message type: E = Error

• Message class: CY - Capacity Requirements Planning

• Message number: 357

• Message text: The quantity of data selected is too large for the listviewer

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CY357 - The quantity of data selected is too large for the listviewer ?

  The SAP error message CY357 indicates that the quantity of data selected is too large for the list viewer to handle. This typically occurs when a query or report is attempting to retrieve a large dataset that exceeds the limits set by the system for display in the list viewer.
  Causes:
  
  Large Dataset: The primary cause is that the query or report is returning a large number of records, which the list viewer cannot process.
  System Settings: There may be system settings or parameters that limit the number of records that can be displayed in the list viewer.
  Inefficient Query: The query may not be optimized, leading to an unnecessarily large dataset being retrieved.
  
  Solutions:
  
  
  Limit the Data Selection:
  
  Modify the selection criteria to reduce the number of records being retrieved. This can be done by adding filters or parameters to narrow down the dataset.
  
  
  
  Use Pagination:
  
  If the application supports it, implement pagination to retrieve and display data in smaller chunks rather than all at once.
  
  
  
  Adjust System Settings:
  
  Consult with your SAP Basis or system administrator to check if there are any configurable parameters that can be adjusted to allow for larger datasets in the list viewer.
  
  
  
  Optimize Queries:
  
  Review and optimize the underlying query to ensure it is efficient and only retrieves necessary data. This may involve indexing, restructuring the query, or using aggregate functions.
  
  
  
  Use Alternative Reporting Tools:
  
  If the list viewer is not suitable for the volume of data, consider using other reporting tools or transaction codes that can handle larger datasets, such as SAP Query, ABAP reports, or SAP BusinessObjects.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation for best practices on data retrieval and performance optimization.
  User Training: Ensure users are trained on how to effectively use selection criteria to avoid retrieving excessive data.
  
  If the problem persists after trying these solutions, it may be beneficial to engage with SAP support for further assistance.