How To Fix CY223 - For columns with the value cat. 4, only this entry can be defined

SAP Error Message - Details

• Message type: E = Error

• Message class: CY - Capacity Requirements Planning

• Message number: 223

• Message text: For columns with the value cat. 4, only this entry can be defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CY223 - For columns with the value cat. 4, only this entry can be defined ?

  The SAP error message CY223 typically occurs in the context of cost center accounting or internal orders when you are trying to define or maintain a master record for a cost element or cost center. The error indicates that for certain categories (specifically category 4, which usually refers to "activity types"), only one entry can be defined for a given combination of characteristics.
  Cause:
  The error arises when you attempt to create or modify an entry in a way that violates the constraints set by the system for category 4 entries. This could happen due to:
  
  Duplicate Entries: You may be trying to create a new entry that already exists for the same cost center or activity type.
  Incorrect Configuration: The configuration settings for the cost element or cost center may not allow for multiple entries under category 4.
  Data Inconsistency: There may be inconsistencies in the data that lead to the system interpreting the entries as duplicates.
  
  Solution:
  To resolve the CY223 error, you can take the following steps:
  
  
  Check Existing Entries: Review the existing entries for the cost center or activity type in question. Ensure that there are no duplicates. You can do this by navigating to the relevant transaction (e.g., KS01 for cost centers or KA01 for cost elements) and checking the entries.
  
  
  Modify Existing Entry: If you find that an entry already exists, consider modifying it instead of creating a new one. This may involve changing the validity period or other attributes of the existing entry.
  
  
  Review Configuration: Check the configuration settings in the controlling area to ensure that they are set up correctly for category 4 entries. You may need to consult with your SAP configuration team or refer to the SAP documentation for guidance.
  
  
  Data Consistency Check: Run a data consistency check to identify any inconsistencies in the master data that may be causing the issue. This can often be done through transaction codes like KAH3 (for cost elements) or KSH3 (for cost centers).
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on the specific configuration and constraints related to category 4 entries.
  
  
  Seek Help from SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They can provide more specific guidance based on your system configuration and version.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KS01 (Create Cost Center), KS02 (Change Cost Center), KA01 (Create Cost Element), and KA02 (Change Cost Element).
  SAP Notes: Check for any SAP Notes related to error CY223, as they may provide additional insights or patches that could resolve the issue.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to create or modify entries in the system, as lack of permissions can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to identify and resolve the cause of the CY223 error in your SAP system.