How To Fix CRM_UIU_SEARCH004 - More than &1 &2 found; refine your search

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_UIU_SEARCH - Search Messages for UIU

• Message number: 004

• Message text: More than &1 &2 found; refine your search

What causes this issue?

Your search criteria are too general.

System Response

To improve system performance, the system does not search beyond the
maximum number of results.

How to fix this error?

Enter more specific search criteria.

How can this happen?

You search for sales orders by ship-to party (or, for example, by
sold-to party). However, your search criteria are too general and the
system finds more ship-to parties than the maximum number of results
allowed (for example, 500 matching ship-to parties). The system might
have found more sales orders if the system had searched through all
matching ship-to parties. Therefore, you enter a more specific search
for ship-to parties so that the number of matches is less than the
maximum number of results allowed. The system finds all sales orders
meeting your refined criteria.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_UIU_SEARCH004 - More than &1 &2 found; refine your search ?

  The SAP error message CRM_UIU_SEARCH004 indicates that a search operation in the SAP CRM system has returned more results than the system can handle or display. Specifically, the message states: "More than &1 &2 found; refine your search," where &1 and &2 are placeholders for the number of results and the type of object being searched, respectively.
  Cause:
  This error typically occurs when:
  
  The search criteria used in the query are too broad, resulting in a large number of records being retrieved.
  The system has a limit on the number of records it can display or process at one time, and the search exceeds this limit.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Refine Search Criteria: Modify your search parameters to be more specific. This could involve:
  
  Adding additional filters (e.g., date ranges, status, specific attributes).
  Using more precise keywords or values in the search fields.
  
  
  
  Use Advanced Search Options: If available, utilize advanced search features that allow for more detailed queries.
  
  
  Pagination: If the system supports it, check if you can paginate through the results instead of retrieving all at once.
  
  
  Check System Settings: Consult with your SAP administrator to see if there are configurable limits on the number of search results that can be returned and whether these can be adjusted.
  
  
  Review User Authorizations: Ensure that your user role has the necessary permissions to access the data you are trying to retrieve.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific versions of SAP CRM may have bugs that are addressed in later updates.
  Documentation: Refer to the SAP Help Portal for documentation on search functionalities in SAP CRM, which may provide insights into best practices for constructing effective search queries.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By refining your search criteria and following the above steps, you should be able to resolve the error and successfully retrieve the desired records.