How To Fix CRM_IU_DIT105 - More than one employee responsible exists with name &1; use emp ID

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_IU_DIT - Message class for Data Import Tool - Framework - UI Part

• Message number: 105

• Message text: More than one employee responsible exists with name &1; use emp ID

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_IU_DIT105 - More than one employee responsible exists with name &1; use emp ID ?

  The SAP error message CRM_IU_DIT105 indicates that there are multiple employees with the same name in the system, which is causing ambiguity when trying to assign an employee responsible for a particular task or record. This situation typically arises in the SAP Customer Relationship Management (CRM) module when the system cannot uniquely identify an employee based solely on their name.
  Cause:
  
  Duplicate Employee Names: There are multiple employees in the system with the same name, leading to confusion when the system tries to assign responsibility.
  Data Entry Issues: Inconsistent or incorrect data entry may have led to the creation of multiple employee records with identical names.
  Lack of Unique Identifiers: The system relies on unique identifiers (like Employee ID) to differentiate between employees, and when only names are used, it can lead to this error.
  
  Solution:
  
  
  Use Employee ID: The immediate solution is to use the Employee ID instead of the name when assigning an employee responsible. This will eliminate the ambiguity and allow the system to correctly identify the employee.
  
  
  Data Cleanup:
  
  Identify Duplicates: Review the employee records in the system to identify duplicates. This can be done through transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Merge or Delete Duplicates: If duplicates are found, consider merging the records or deleting unnecessary duplicates, ensuring that all relevant data is preserved.
  Standardize Naming Conventions: Implement a naming convention that includes additional identifiers (like department or location) to help distinguish employees with similar names in the future.
  
  
  
  Training and Guidelines: Provide training to users on how to enter employee data correctly and the importance of unique identifiers. Establish guidelines for data entry to prevent future occurrences of this issue.
  
  
  System Configuration: If applicable, review the system configuration to ensure that it is set up to handle employee records effectively, including the use of unique identifiers.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing employee data, such as PA20, PA30, and PPOME (for organizational management).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to view and edit employee records, which can help in managing duplicates effectively.
  
  By addressing the root cause of the error and implementing the suggested solutions, you can resolve the issue and prevent it from occurring in the future.