How To Fix CRM_BUPA_DOC_001104 - More than 250 000 business partners found. Start report CRM_BUPDOC_CONV01

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_BUPA_DOC_001 - Messages for Business Partner Document Connection

• Message number: 104

• Message text: More than 250 000 business partners found. Start report CRM_BUPDOC_CONV01

What causes this issue?

During the upgrade process it was established that more than 250 000
business partners have been created in your system. The conversion of
the document references can take a very long time.

System Response

The conversion report was terminated because of the large number of
partners. This is not an error.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Following a successful upgrade, start the report CRM_BUPDOC_CONV01 in
the background. Schedule the report as a job with the help of the
transaction SM36.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_BUPA_DOC_001104 - More than 250 000 business partners found. Start report CRM_BUPDOC_CONV01 ?

  The SAP error message CRM_BUPA_DOC_001104 indicates that a query or operation has returned more than 250,000 business partners, which exceeds the system's limit for processing. This can occur in various scenarios, such as when trying to generate reports, perform searches, or execute certain transactions that involve business partner data.
  Cause:
  The primary cause of this error is that the system is attempting to process a large volume of business partner records, which can lead to performance issues or exceed the limits set within the SAP system. This situation often arises in environments with a large number of business partners, especially if the query is not sufficiently filtered.
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Use Filters: When executing the transaction or report that triggers this error, apply more specific filters to narrow down the results. This can include filtering by specific criteria such as business partner type, status, or other relevant attributes.
  
  
  Run the Report in Background: If applicable, consider running the report in the background. This can sometimes help manage large datasets more effectively.
  
  
  Use the Report CRM_BUPDOC_CONV01: The error message suggests starting the report CRM_BUPDOC_CONV01. This report is designed to help manage and convert business partner documents. Running this report may help in processing the data more efficiently or in breaking down the data into manageable chunks.
  
  
  Check System Settings: Review the system settings related to business partner data processing. There may be configuration options that can be adjusted to handle larger datasets more effectively.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or updates that may address this issue. There may be patches or recommendations specific to your version of SAP.
  
  
  Performance Optimization: If this issue is recurring, consider discussing with your SAP Basis team about performance optimization strategies for your database and queries.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that deal with business partner management, such as BP (Business Partner) and related reports.
  SAP Documentation: Review SAP documentation for best practices in managing business partner data and optimizing queries.
  User Training: Ensure that users are trained on how to effectively use filters and search criteria to avoid overwhelming the system with large datasets.
  
  If the problem persists after trying these solutions, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.