How To Fix COM_PARTNER_MD800 - Identification / short text entered already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: COM_PARTNER_MD - Partner Processing Messages (Decoupled)

• Message number: 800

• Message text: Identification / short text entered already exists

What causes this issue?

You tried to create a partner function with a description or short text
that already exists for another partner function.
The description or short text must be unique because only this is
displayed in the applications and otherwise the user could be confused.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the existing partner function with the specified
description/short text corresponds to the function you want to create or
change the description/short text.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message COM_PARTNER_MD800 - Identification / short text entered already exists ?

  The SAP error message COM_PARTNER_MD800 indicates that there is an issue with the identification or short text that you are trying to enter in the system. Specifically, it means that the identification or short text you are attempting to create already exists in the system, leading to a conflict.
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that the identification or short text you are trying to create is already present in the database. This could happen if:
  
  You are trying to create a new master data record (like a vendor, customer, or material) with an ID or description that is already in use.
  There is a data entry error where the same identification is being reused.
  
  
  
  Data Migration Issues: If you are migrating data from another system or performing a mass upload, duplicates may have been introduced.
  
  
  Configuration Issues: Sometimes, configuration settings in the system may lead to unexpected behavior regarding how identifications are handled.
  
  
  Solution:
  
  
  Check Existing Records: 
  
  Before creating a new record, check the existing records in the relevant master data tables to see if the identification or short text already exists.
  Use transaction codes like SE16 or SE11 to view the relevant tables.
  
  
  
  Modify the Entry: 
  
  If you find that the identification or short text already exists, consider modifying your entry to use a different identification or short text that does not conflict with existing records.
  
  
  
  Data Cleanup: 
  
  If duplicates are found due to data migration or other issues, you may need to clean up the data to remove or consolidate duplicates.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or help files related to the specific module you are working with to understand the rules around identifications and short texts.
  
  
  
  Contact Support: 
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes relevant to the master data you are working with (e.g., XK01 for vendor master, XD01 for customer master).
  Data Model: Understanding the data model and relationships between different master data objects can help in identifying potential conflicts.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to create or modify the records in question.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.