How To Fix COM_PARTNER138 - Partner &1 (&2) is not a bidder

SAP Error Message - Details

• Message type: E = Error

• Message class: COM_PARTNER - Partner Processing Messages

• Message number: 138

• Message text: Partner &1 (&2) is not a bidder

What causes this issue?

You must enter a bidder to assign partner function &V2&.

How to fix this error?

Enter a bidder or maintain the corresponding indicator in the customer
master for partner &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message COM_PARTNER138 - Partner &1 (&2) is not a bidder ?

  The SAP error message COM_PARTNER138 indicates that a specified partner (vendor or supplier) is not recognized as a bidder in the context of a procurement process. This error typically arises when you are trying to create or process a purchasing document (like a request for quotation, purchase order, etc.) and the system cannot find the partner in the list of approved bidders.
  Cause:
  
  Partner Not Defined as Bidder: The partner (vendor) you are trying to use is not set up in the system as a bidder for the specific purchasing document or procurement process.
  Incorrect Partner Role: The partner may not have the correct role assigned in the system to participate in the bidding process.
  Vendor Status: The vendor might be inactive or blocked in the system, preventing them from being considered as a bidder.
  Missing Data: There may be missing or incorrect data in the vendor master record that prevents them from being recognized as a bidder.
  
  Solution:
  
  
  Check Vendor Master Data:
  
  Go to the vendor master record (transaction code XK03 or MK03) and verify that the vendor is correctly set up.
  Ensure that the vendor has the necessary roles and is marked as a bidder for the relevant purchasing organization.
  
  
  
  Assign Bidder Role:
  
  If the vendor is not set up as a bidder, you may need to assign the appropriate role. This can typically be done in the vendor master data maintenance transaction (XK01 or MK01).
  
  
  
  Review Vendor Status:
  
  Check if the vendor is active and not blocked. If the vendor is blocked, you will need to unblock them or use a different vendor.
  
  
  
  Update Purchasing Info Record:
  
  If applicable, ensure that there is a purchasing info record for the vendor and the material/service you are trying to procure. This can be checked using transaction code ME11 or ME12.
  
  
  
  Consult with Procurement Team:
  
  If you are unsure about the vendor's status or the bidding process, consult with your procurement or purchasing team to ensure that the vendor should be included in the bidding process.
  
  
  
  Check for Customizations:
  
  If your organization has custom processes or configurations in SAP, check with your SAP support team to see if there are any specific requirements for vendors to be considered bidders.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  XK03: Display Vendor
  MK03: Display Vendor (Purchasing)
  ME11: Create Purchasing Info Record
  ME12: Change Purchasing Info Record
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Documentation: Review SAP documentation related to vendor management and procurement processes for further insights.
  
  By following these steps, you should be able to resolve the error and ensure that the partner is correctly set up as a bidder in the SAP system.