How To Fix COCM178 - Procurement element change record & has been deleted by another user

SAP Error Message - Details

• Message type: E = Error

• Message class: COCM - Order Change Management

• Message number: 178

• Message text: Procurement element change record & has been deleted by another user

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message COCM178 - Procurement element change record & has been deleted by another user ?

  The SAP error message COCM178 indicates that a procurement element change record has been deleted by another user. This typically occurs in scenarios where multiple users are working on the same procurement element (such as a purchase order, contract, or other procurement-related documents) simultaneously. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Concurrent Access: The error usually arises when one user is trying to modify or access a procurement element that another user has already deleted or modified.
  Locking Mechanism: SAP uses a locking mechanism to prevent data inconsistencies. If one user deletes a record, other users trying to access that record may encounter this error.
  Session Timeout: If a user has an open session that times out, and another user deletes the record, the first user may receive this error when trying to access the record again.
  
  Solution:
  
  Refresh the Data: If you encounter this error, try refreshing the screen or reloading the transaction. This may help you get the latest data and avoid the error.
  Check for Changes: Verify with your team if someone else has made changes to the procurement element. If so, you may need to adjust your actions based on the latest updates.
  Reopen the Document: If you were in the middle of editing a document, close it and reopen it to see if the error persists.
  Use Transaction Codes: If applicable, use transaction codes like ME23N (Display Purchase Order) or ME22N (Change Purchase Order) to check the status of the procurement element.
  Consult with IT Support: If the issue continues, it may be beneficial to consult with your IT support team or SAP Basis team to investigate any underlying issues with the system or user permissions.
  
  Related Information:
  
  User Locking: Understand how SAP handles user locks and how to manage them effectively to avoid conflicts.
  Change Logs: Review change logs for the procurement element to see who made changes and when.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Training: Ensure that users are trained on how to handle concurrent access situations and the importance of checking for changes made by others.
  
  By following these steps, you should be able to address the COCM178 error effectively. If the problem persists, further investigation into user permissions and system settings may be necessary.