How To Fix CO356 - Vendor & not found (check entry)

SAP Error Message - Details

• Message type: E = Error

• Message class: CO - PPC order processing messages

• Message number: 356

• Message text: Vendor & not found (check entry)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CO356 - Vendor & not found (check entry) ?

  The SAP error message CO356 ("Vendor & not found (check entry)") typically occurs in the context of cost center accounting or internal orders when the system cannot find a specified vendor in the database. This can happen for several reasons, and here are some common causes, solutions, and related information:
  Causes:
  
  
  Vendor Not Created: The vendor may not have been created in the system. This can happen if the vendor is new and has not yet been set up in the vendor master data.
  
  
  Vendor Deactivation: The vendor might have been deactivated or marked as obsolete in the system, making it unavailable for transactions.
  
  
  Incorrect Vendor Number: The vendor number entered may be incorrect or mistyped, leading to the system being unable to locate the vendor.
  
  
  Company Code Issues: The vendor may not be assigned to the specific company code you are working with, which can lead to the error.
  
  
  Authorization Issues: There may be authorization issues preventing the user from accessing the vendor data.
  
  
  Solutions:
  
  
  Check Vendor Master Data: Verify if the vendor exists in the system by checking the vendor master data (transaction code XK03 or MK03). If the vendor does not exist, you will need to create it (transaction code XK01 or MK01).
  
  
  Verify Vendor Status: If the vendor exists, check if it is active and not marked for deletion. You can do this in the vendor master data screen.
  
  
  Correct Vendor Number: Ensure that the vendor number entered is correct. Double-check for any typos or errors in the entry.
  
  
  Check Company Code Assignment: Make sure that the vendor is assigned to the correct company code. You can check this in the vendor master data.
  
  
  Review User Authorizations: If you suspect authorization issues, consult with your SAP security team to ensure that you have the necessary permissions to access vendor data.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or consult with your SAP support team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as XK01 (Create Vendor), XK02 (Change Vendor), and XK03 (Display Vendor).
  SAP Notes: Check SAP Notes for any known issues or patches related to vendor management that might address the error.
  User Training: Ensure that users are trained on how to properly enter vendor information to minimize errors.
  
  By following these steps, you should be able to identify the cause of the CO356 error and implement the appropriate solution.