How To Fix CJ420 - No hierarchical changes possible since the project has budget postings

SAP Error Message - Details

• Message type: E = Error

• Message class: CJ - Project master data and structure

• Message number: 420

• Message text: No hierarchical changes possible since the project has budget postings

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CJ420 - No hierarchical changes possible since the project has budget postings ?

  The SAP error message CJ420 ("No hierarchical changes possible since the project has budget postings") typically occurs in the context of Project System (PS) when you attempt to make changes to the project hierarchy (such as changing the structure of a project or its WBS elements) after budget postings have been made against that project. This is a safeguard in SAP to prevent inconsistencies in financial reporting and project management.
  Cause:
  
  Budget Postings: The primary cause of this error is that there are already budget postings made against the project or its WBS elements. Once budget postings are made, the system locks certain hierarchical changes to maintain data integrity.
  Project Status: The project may be in a status that does not allow for hierarchical changes. For example, if the project is already in a "Released" status, certain changes may be restricted.
  Configuration Settings: The system configuration may also restrict changes to projects with budget postings.
  
  Solution:
  To resolve the CJ420 error, you can consider the following approaches:
  
  
  Check Budget Postings: Review the budget postings made against the project. If possible, reverse or adjust these postings if they are not needed. This may involve:
  
  Reversing budget entries.
  Adjusting the budget to allow for the necessary changes.
  
  
  
  Change Project Status: If the project is in a status that restricts changes, you may need to change the project status to allow for hierarchical changes. This may involve:
  
  Setting the project to a "Not Released" status if applicable.
  Ensuring that the project is not locked for changes.
  
  
  
  Use Alternative Methods: If you cannot reverse budget postings, consider using alternative methods to achieve your goal:
  
  Create a new project or WBS element with the desired structure and transfer relevant data.
  Use project planning tools to adjust the project without changing the hierarchy directly.
  
  
  
  Consult with Finance/Controlling Team: If you are unsure about the implications of reversing budget postings or changing project statuses, consult with your finance or controlling team to ensure compliance with financial policies.
  
  
  SAP Notes and Documentation: Check SAP Notes or documentation for any specific guidance related to your version of SAP, as there may be updates or patches that address this issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder), CJ02 (Change Project), and CJ03 (Display Project) to manage project structures.
  Project System Configuration: Understanding the configuration settings in the Project System module can help you identify restrictions related to budget postings and project hierarchy changes.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to project structures and budget postings.
  
  By following these steps, you should be able to address the CJ420 error and make the necessary changes to your project hierarchy.