How To Fix CIAP057 - Record status is invalid for the process

SAP Error Message - Details

• Message type: E = Error

• Message class: CIAP - CIAP Message Class

• Message number: 057

• Message text: Record status is invalid for the process

What causes this issue?

You are trying to execute a process that is not allowed for the current
status of your record.
To be able to execute the following processes:
Transfer
Retirement by sales or damage
Cancellation
Your record must have one of the following statuses:
IM - Fixing of individual asset
IA - Fixing in progress - Component
CI - Fixing in progress completed - Resulting asset
SU - Suspended
Note that if you have manually suspended a record, you must resume the
record before executing the processes above.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CIAP057 - Record status is invalid for the process ?

  The SAP error message CIAP057, which states "Record status is invalid for the process," typically occurs in the context of the SAP Controlling (CO) module, particularly when dealing with internal orders, cost centers, or other controlling objects. This error indicates that the record you are trying to process has a status that does not allow the operation you are attempting to perform.
  Causes:
  
  Invalid Status: The record may be in a status that does not permit the action you are trying to execute (e.g., posting costs, settling orders).
  Closed Period: The period in which you are trying to post may be closed, preventing any further postings.
  Order Status: The internal order or cost center may be set to a status that restricts further processing (e.g., "Completed" or "Closed").
  Configuration Issues: There may be configuration settings in the controlling area or order type that restrict certain actions based on the status of the record.
  
  Solutions:
  
  Check Record Status: Review the status of the record you are trying to process. You can do this by navigating to the relevant transaction (e.g., KO03 for internal orders) and checking the status.
  Open Period: Ensure that the posting period is open. You can check this in the transaction code OB52, where you can see the open and closed periods for posting.
  Change Status: If the record is in a status that prevents processing, you may need to change the status (if applicable) or create a new record that is in a valid status.
  Consult Configuration: If you suspect that the issue is related to configuration, consult with your SAP CO configuration team to review the settings for the controlling area or order type.
  Error Logs: Check the application logs (transaction SLG1) for more detailed information about the error, which may provide additional context or specific reasons for the invalid status.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO03 (Display Internal Order), KOB1 (Order Line Items), and KSB1 (Cost Centers: Actual Line Items).
  SAP Notes: Search for SAP Notes related to CIAP057 for any known issues or patches that may address the problem.
  Documentation: Review SAP documentation or help files related to internal orders and cost center accounting for more insights into status management.
  
  If the issue persists after checking the above points, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.