How To Fix CIAP023 - There are no suitable records in period &1

SAP Error Message - Details

• Message type: E = Error

• Message class: CIAP - CIAP Message Class

• Message number: 023

• Message text: There are no suitable records in period &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CIAP023 - There are no suitable records in period &1 ?

  The SAP error message CIAP023 ("There are no suitable records in period &1") typically occurs in the context of the Controlling (CO) module, particularly when dealing with actual or planned data in a specific period. This error indicates that the system could not find any relevant records for the specified period in the database.
  Cause:
  
  
  No Data for the Period: The most common cause is that there are simply no records available for the specified period in the database. This could be due to:
  
  No transactions recorded in that period.
  Data not yet posted or transferred to the controlling area.
  The period being closed for posting.
  
  
  
  Incorrect Period Selection: The user may have selected an incorrect period or fiscal year that does not have any associated data.
  
  
  Data Transfer Issues: If data is supposed to be transferred from another module (like FI or MM) and there are issues in that transfer, it could lead to missing records.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view the records for that period.
  
  
  Solution:
  
  
  Check Data Availability: Verify if there are any records for the specified period. You can do this by:
  
  Running reports in the CO module to see if any data exists for that period.
  Checking the relevant tables (like COSS, COSS, etc.) to see if records are present.
  
  
  
  Review Posting Periods: Ensure that the posting period is open for the relevant transactions. If the period is closed, you may need to reopen it or post the necessary transactions in an open period.
  
  
  Correct Period Selection: Double-check the period and fiscal year you are trying to access. Make sure it is correct and corresponds to the data you expect.
  
  
  Data Transfer Verification: If data is supposed to be transferred from another module, ensure that the transfer has been completed successfully. Check for any errors in the data transfer process.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to view the records for the specified period. If not, contact your SAP security administrator.
  
  
  Consult Documentation: If the issue persists, consult SAP documentation or support for further troubleshooting steps specific to your configuration.
  
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like KSB1 (for actual line items) or KOB1 (for order line items) to check for data in the controlling area.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Forums: Consider visiting SAP community forums or user groups for additional insights and solutions from other users who may have encountered the same issue.
  
  By following these steps, you should be able to identify the cause of the CIAP023 error and take appropriate action to resolve it.