How To Fix CATSXT128 - Data cannot be edited in statuses 50 or 60

SAP Error Message - Details

• Message type: E = Error

• Message class: CATSXT - Time Sheet

• Message number: 128

• Message text: Data cannot be edited in statuses 50 or 60

What causes this issue?

You want to change working time data in status 50 (<ZK>changed after
approval</>) or 60 (<ZK>reversed</>), which is not possible.
Data records with statuses 50 or 60 are precedents of new data records.

System Response

Data records with statuses 50 or 60 are ignored when you go to the
entry screens (<ZK>CATS Classic</> and <ZK>CATS for Service Providers
</>).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CATSXT128 - Data cannot be edited in statuses 50 or 60 ?

  The SAP error message CATSXT128 indicates that data cannot be edited in statuses 50 or 60. This typically occurs in the context of the Cross-Application Time Sheet (CATS) module, which is used for recording and managing time data in SAP.
  Cause:
  The error arises because the time data you are trying to edit is in a status that does not allow modifications. In SAP, statuses 50 and 60 usually refer to the following:
  
  Status 50: This status often indicates that the time entry has been approved or is in a state where it cannot be changed (e.g., it has been transferred to payroll).
  Status 60: This status typically indicates that the time entry has been posted to accounting or is in a finalized state.
  
  Once time entries reach these statuses, they are locked for editing to maintain data integrity and ensure that financial reporting is accurate.
  Solution:
  To resolve this error, you can consider the following options:
  
  
  Check Status: Verify the status of the time entry you are trying to edit. If it is indeed in status 50 or 60, you will not be able to make changes directly.
  
  
  Reversal or Deletion: If you need to make changes to the time entry, you may need to reverse or delete the entry, if your business processes allow for it. This typically requires specific authorizations and should be done in accordance with your organization's policies.
  
  
  Contact Administrator: If you are unsure about how to proceed or if you do not have the necessary permissions, contact your SAP system administrator or the relevant department (e.g., HR or Finance) for assistance. They may have the ability to unlock the entry or provide guidance on how to handle the situation.
  
  
  Review Configuration: If this issue occurs frequently, it may be worth reviewing the configuration settings in CATS to ensure that the statuses and their implications are well understood by users.
  
  
  Related Information:
  
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to edit time entries. Sometimes, the inability to edit may also be due to insufficient permissions.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling time entries in CATS, especially regarding status management.
  Training: Consider providing training for users on how to properly manage time entries and understand the implications of different statuses.
  
  By following these steps, you should be able to address the CATSXT128 error effectively.