How To Fix BRAIN696 - Maximum number (&) of drilldown characteristics is exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BRAIN -

• Message number: 696

• Message text: Maximum number (&) of drilldown characteristics is exceeded

What causes this issue?

The maximum number of drilldown characteristics is restricted to a value
of &V1&

How to fix this error?

Reduce the number of drilldown characteristics by filtering to
characteristics, or pulling characteristics back into the free
characteristics.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BRAIN696 - Maximum number (&) of drilldown characteristics is exceeded ?

  The SAP error message BRAIN696, which states "Maximum number (&) of drilldown characteristics is exceeded," typically occurs in the context of SAP BW (Business Warehouse) or SAP BI (Business Intelligence) when you are trying to execute a query that includes too many characteristics in the drilldown.
  Cause:
  The error is triggered when the number of characteristics (dimensions) you are trying to use in a query exceeds the predefined limit set in the SAP system. This limit is in place to ensure optimal performance and manageability of queries. The maximum number of drilldown characteristics can vary based on the version of SAP BW or BI you are using, but it is often set to a default value (e.g., 10 or 12).
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Reduce the Number of Characteristics: Review the query you are trying to execute and reduce the number of characteristics in the drilldown. Focus on the most relevant dimensions for your analysis.
  
  
  Use Hierarchies: If applicable, consider using hierarchies to consolidate multiple characteristics into a single one. This can help you stay within the limit while still providing meaningful insights.
  
  
  Modify Query Design: If you have control over the query design, you can modify it to include fewer characteristics. This may involve creating separate queries for different analyses or using filters to limit the data being analyzed.
  
  
  Check System Settings: If you believe that the limit is too restrictive for your business needs, you can check with your SAP Basis or BW administrator to see if the maximum number of drilldown characteristics can be increased in the system settings. However, this should be done with caution, as it may impact performance.
  
  
  Use Variables: Instead of including all characteristics directly in the query, consider using variables that allow users to select the characteristics they want to analyze at runtime. This can help manage the number of characteristics being processed at any one time.
  
  
  Related Information:
  
  Performance Considerations: Keep in mind that increasing the number of drilldown characteristics can lead to performance issues, especially with large datasets. Always balance the need for detailed analysis with system performance.
  SAP Notes and Documentation: Check SAP Notes and the official SAP documentation for any updates or specific guidance related to your version of SAP BW/BI. There may be additional recommendations or best practices for managing drilldown characteristics.
  User Training: Ensure that users are trained on how to effectively use queries and understand the limitations of the system to avoid encountering this error frequently.
  
  By following these steps, you should be able to resolve the BRAIN696 error and optimize your query performance in SAP BW/BI.