How To Fix BQ401 - Reassigning funds center & causes budget inconsistencies; See long text

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 401

• Message text: Reassigning funds center & causes budget inconsistencies; See long text

What causes this issue?

You have deactivated message control FICUSTOM151 supported by SAP for
hierarchy maintenance for fund centers in order to be able to reassign
funds centers with budget.
You now want to reassign funds center & to which budget values are
assigned. Note that, when fund centers with budget are reassigned,
budget inconsistencies may occur and as a result follow-on activities
are required.

How to fix this error?

You must execute the following activities after maintaining the funds
center hierarchy:
Program run <LS>Reconstruct Budget Values</>
Program run <LS>Reconstruct Assigned Values</>
You execute these programs in the menu of Funds Management, under
<LS>Budgeting -> Former Budgeting -> Tools -> Reconstruct -> Assigned
and/or Budget </>.
If you work with revenues increasing the budget, you must also start
program run <LS>Reconstruct Multiple Revenues</> using program
<DS:RE.BPDIST06>BPDIST06</>.
For more information on message control for the hierarchy maintenance of
fund centers, see the <DS:TX.LTCUSTOM151>long text on FICUSTOM151
</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ401 - Reassigning funds center & causes budget inconsistencies; See long text ?

  The SAP error message BQ401 indicates that there is an issue with reassigning a funds center, which can lead to budget inconsistencies. This error typically arises in the context of budget management and financial planning within SAP's Controlling (CO) module, particularly when dealing with funds management (FM).
  Cause:
  The error occurs when you attempt to reassign a funds center that has already been used in budget postings or commitments. This can lead to inconsistencies in the budget because the system expects that the funds center remains consistent for the budgetary control processes. The reassignment can disrupt the tracking of budget consumption and commitments, leading to potential discrepancies in financial reporting.
  Solution:
  To resolve the BQ401 error, consider the following steps:
  
  
  Check Budget Postings: Review the budget postings and commitments associated with the funds center you are trying to reassign. Ensure that there are no active postings that would be affected by the reassignment.
  
  
  Clear Commitments: If there are existing commitments or budget postings, you may need to clear or reverse them before proceeding with the reassignment. This may involve adjusting or canceling existing transactions.
  
  
  Use Correct Procedures: Follow the proper procedures for reassigning funds centers as outlined in your organization's SAP documentation. This may include using specific transaction codes or following a defined workflow.
  
  
  Consult with Finance Team: If you are unsure about the implications of reassigning a funds center, consult with your finance or controlling team. They can provide guidance on the best practices and potential impacts on financial reporting.
  
  
  Review Configuration: In some cases, the error may be related to configuration settings in SAP. Ensure that the funds management settings are correctly configured to allow for the reassignment of funds centers.
  
  
  SAP Notes and Support: Check for any relevant SAP Notes that may address this specific error. SAP frequently updates its software, and there may be patches or updates that resolve known issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMX1 (Create Funds Center), FMX2 (Change Funds Center), and FMX3 (Display Funds Center) for managing funds centers.
  Documentation: Review SAP documentation related to funds management and budget control for best practices and guidelines.
  Training: Consider training sessions or workshops on SAP funds management to better understand the implications of funds center assignments and budget management.
  
  By following these steps, you should be able to address the BQ401 error and ensure that your budget management processes remain consistent and accurate.