How To Fix BQ007 - Overall budget less than cumulative budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 007

• Message text: Overall budget less than cumulative budget

What causes this issue?

The total budget for one or more WBS elements is less than the
cumulative budget.
The cumulative budget is derived from the total for the annual budgets.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ007 - Overall budget less than cumulative budget ?

  The SAP error message BQ007 ("Overall budget less than cumulative budget") typically occurs in the context of budget management within SAP, particularly in the Public Sector or Controlling (CO) modules. This error indicates that the overall budget allocated for a particular cost center, internal order, or project is less than the cumulative expenditures that have already been recorded against that budget.
  Cause:
  
  Budget Exceeded: The cumulative expenses (actuals) have surpassed the total budget allocated for the period or project.
  Incorrect Budgeting: The budget may not have been set correctly, or it may not have been updated to reflect changes in project scope or costs.
  Posting Errors: There may be errors in the postings that have led to an incorrect cumulative budget being calculated.
  Time Period Issues: The budget may be set for a specific time period, and the postings may be occurring outside of that period.
  
  Solution:
  
  Review Budget Allocation: Check the budget settings for the relevant cost center, internal order, or project. Ensure that the overall budget is sufficient to cover the cumulative expenses.
  Adjust Budget: If necessary, increase the overall budget to accommodate the cumulative expenses. This can be done through the budget adjustment process in SAP.
  Analyze Cumulative Expenses: Review the postings to ensure that they are accurate and that there are no erroneous entries that could be inflating the cumulative expenses.
  Check Time Periods: Ensure that the budget is set for the correct time period and that all postings are being made within that period.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team for guidance on budget management and adjustments.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013542 (Budget Overview) to analyze budget and actuals.
  Budgeting Process: Familiarize yourself with the budgeting process in your organization, including how budgets are created, approved, and monitored.
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget management and error handling.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget settings in SAP.
  
  By following these steps, you should be able to resolve the BQ007 error and ensure that your budget management processes are functioning correctly.