How To Fix BP823 - Item & commitment budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 823

• Message text: Item & commitment budget exceeded

What causes this issue?

Commitment budget &V3& was exceeded by &V4& in document item &V1& &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The message was triggered by a soft commitment.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP823 - Item & commitment budget exceeded ?

  The SAP error message BP823 ("Item & commitment budget exceeded") typically occurs when a budgetary commitment exceeds the available budget for a specific cost center, internal order, or other budgetary object. This error is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  Cause:
  
  Budget Limit Exceeded: The most common cause is that the total commitments (including purchase orders, reservations, etc.) for a particular budget item have exceeded the allocated budget.
  Incorrect Budget Settings: The budget may not have been set up correctly, or the budget period may not align with the current transaction.
  Multiple Commitments: There may be multiple commitments against the same budget item that cumulatively exceed the budget.
  Changes in Budget: If the budget was reduced after commitments were made, it could lead to this error.
  Incorrectly Assigned Cost Elements: If the cost elements are not correctly assigned to the budget, it may lead to discrepancies.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the relevant cost center or internal order. You can do this using transaction codes like S_ALR_87013558 (for budget reports) or FMAVCR01 (for commitment reports).
  Adjust the Budget: If the budget is indeed insufficient, consider increasing the budget allocation for the relevant period or item.
  Reduce Commitments: If possible, reduce the commitments by canceling or adjusting purchase orders or reservations that are not needed.
  Check Budget Control Settings: Ensure that the budget control settings are correctly configured in the system. This includes checking the budget version and the fiscal year settings.
  Consult with Finance Team: If you are unsure about the budget adjustments, consult with your finance or controlling team to ensure compliance with financial policies.
  Transaction Type: Ensure that the transaction type you are using is allowed under the current budget control settings.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (for budget changes), FMAVCR01 (for commitment reports), and S_ALR_87013558 (for budget reports).
  Budget Control Configuration: Review the configuration settings in the SAP system related to budget control, which can be found in the SPRO transaction under the Public Sector Management or Controlling sections.
  Documentation: Refer to SAP documentation or help files for detailed explanations of budget control and commitment management.
  
  By following these steps, you should be able to identify the cause of the BP823 error and take appropriate action to resolve it.