How To Fix BP223 - Releases of &1 exceed the the budget of &2

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 223

• Message text: Releases of &1 exceed the the budget of &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BP223 - Releases of &1 exceed the the budget of &2 ?

  The SAP error message BP223 indicates that the total releases (commitments or expenditures) for a particular budget exceed the allowed budget amount. This typically occurs in the context of budget management within SAP, particularly in modules like SAP Controlling (CO) or SAP Public Sector Management (PSM).
  Cause:
  
  Budget Exceeded: The primary cause of this error is that the total amount released against a budget exceeds the budget limit set for that particular budget item or cost center.
  Incorrect Budget Settings: There may be incorrect settings in the budget configuration, such as budget availability control settings.
  Multiple Releases: There may be multiple transactions or releases that have been processed against the same budget, cumulatively exceeding the budget limit.
  Timing Issues: Sometimes, if the budget is not updated in real-time or if there are delays in posting transactions, it may appear that the budget has been exceeded.
  
  Solution:
  
  Review Budget Settings: Check the budget settings in the system to ensure that they are correctly configured. This includes verifying the budget limits and the availability control settings.
  Adjust Budget: If the budget is indeed exceeded but is justified, consider increasing the budget limit for the relevant budget item or cost center.
  Analyze Releases: Review the transactions that have been released against the budget to identify any discrepancies or errors. Ensure that all releases are valid and necessary.
  Reallocate Funds: If possible, reallocate funds from other budget items that have surplus amounts to cover the excess.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of adjusting the budget or releases.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget Availability Control) to analyze budget consumption and releases.
  Budget Control Settings: Familiarize yourself with the configuration settings for budget control in SAP, which can be found in the SPRO transaction under the relevant controlling or public sector management settings.
  Documentation: Refer to SAP documentation or help files for detailed information on budget management and error handling.
  
  By following these steps, you should be able to resolve the BP223 error and ensure that your budget management processes are functioning correctly.