How To Fix BORGR856 - Enternal identification 1 is not unique (see shipment &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: BORGR - Messages Multi-Level Goods Receipt

• Message number: 856

• Message text: Enternal identification 1 is not unique (see shipment &1)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BORGR856 - Enternal identification 1 is not unique (see shipment &1) ?

  The SAP error message BORGR856 indicates that there is a problem with the uniqueness of an external identification number in the context of a shipment. This error typically arises when the system detects that the external identification (such as a tracking number or reference number) is not unique for the specified shipment.
  Cause:
  
  Duplicate External Identifications: The most common cause of this error is that the external identification number you are trying to use has already been assigned to another shipment or document in the system.
  Data Entry Errors: There may be a mistake in data entry, leading to the same external identification being entered multiple times.
  Integration Issues: If your SAP system is integrated with other systems (like a logistics or transportation management system), there may be synchronization issues causing duplicates.
  
  Solution:
  
  
  Check for Duplicates: 
  
  Use transaction codes like SE16 or SE11 to check the relevant database tables (e.g., VTTK for shipment data) for existing entries with the same external identification.
  Identify if the external identification is already in use and determine the associated shipment.
  
  
  
  Modify External Identification: 
  
  If you find that the external identification is indeed duplicated, you will need to either change the external identification for the new shipment or resolve the issue with the existing shipment.
  
  
  
  Data Cleanup: 
  
  If duplicates are found due to data entry errors, consider cleaning up the data to ensure that each external identification is unique.
  
  
  
  Review Integration Settings: 
  
  If the issue is related to integration with other systems, review the settings and data flow between systems to ensure that external identifications are being generated and assigned correctly.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or help resources for specific guidelines on managing external identifications in your version of SAP.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL02N (Change Outbound Delivery), VT01N (Create Shipment), and VT02N (Change Shipment) to manage shipments effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to create or modify shipments and external identifications.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the specific configuration and data in your SAP environment.