How To Fix BORGR092 - There are several preferred purchasing documents in the source list. &4

SAP Error Message - Details

• Message type: E = Error

• Message class: BORGR - Messages Multi-Level Goods Receipt

• Message number: 092

• Message text: There are several preferred purchasing documents in the source list. &4

What causes this issue?

The purchase order determination could not uniquely identify a
purchasing document. The purchase order determination selects the
document that is flagged in the source list as the preferred purchasing
document. Other documents are not taken into consideration.
However, there are several source list entries (for different plants,
for example) in which a purchasing document is flagged as the preferred
document.

How to fix this error?

Check the source lists.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BORGR092 - There are several preferred purchasing documents in the source list. &4 ?

  The SAP error message BORGR092 indicates that there are multiple preferred purchasing documents in the source list for a specific material and plant combination. This situation arises when the system finds more than one valid source of supply for a material, which can lead to ambiguity in the purchasing process.
  Cause:
  
  Multiple Preferred Sources: The source list for the material contains more than one entry marked as a preferred source. This can happen if multiple vendors are set up with the same priority or if the source list has not been properly maintained.
  Source List Configuration: The source list may not have been updated to reflect the current preferred vendor or purchasing document.
  Vendor Evaluation: If vendor evaluation criteria are not properly set, it may lead to multiple vendors being preferred.
  
  Solution:
  
  
  Review the Source List:
  
  Go to the transaction code ME03 (Display Source List) and check the source list for the material in question.
  Identify the entries marked as preferred and determine if they are all valid.
  
  
  
  Update the Source List:
  
  If there are multiple preferred sources and only one should be preferred, update the source list to reflect the correct preferred vendor.
  You can do this using transaction code ME01 (Maintain Source List) or ME02 (Change Source List).
  
  
  
  Set a Default Vendor:
  
  If applicable, set a default vendor in the purchasing info record for the material using transaction code ME11 (Create Purchasing Info Record) or ME12 (Change Purchasing Info Record).
  
  
  
  Check Vendor Conditions:
  
  Ensure that the vendor conditions are correctly set up and that the preferred vendor has the necessary purchasing conditions to be selected.
  
  
  
  Consult with Procurement Team:
  
  If you are unsure which vendor should be preferred, consult with your procurement team or relevant stakeholders to determine the best course of action.
  
  
  
  Related Information:
  
  Source List Maintenance: Regularly maintain the source list to ensure it reflects the current vendor landscape and preferences.
  Vendor Management: Implement a vendor management strategy to evaluate and select vendors based on performance, pricing, and reliability.
  SAP Documentation: Refer to SAP Help documentation for more details on managing source lists and purchasing documents.
  
  By addressing the issue of multiple preferred purchasing documents in the source list, you can resolve the error and streamline the purchasing process in SAP.