How To Fix /BOFU/ARCH138 - Archiving status can be changed from '&1' to '&2'

SAP Error Message - Details

• Message type: E = Error

• Message class: /BOFU/ARCH -

• Message number: 138

• Message text: Archiving status can be changed from '&1' to '&2'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /BOFU/ARCH138 - Archiving status can be changed from '&1' to '&2' ?

  The SAP error message /BOFU/ARCH138 typically relates to the archiving status of documents in the SAP system. This message indicates that the archiving status of a document cannot be changed from one state (&1) to another (&2). The specific states represented by &1 and &2 will depend on the context of the operation being performed.
  Cause
  The error can occur due to several reasons, including:
  
  
  Inconsistent Document Status: The document may be in a status that does not allow for the requested change. For example, if a document is already archived, it may not be possible to change its status back to a non-archived state.
  
  
  Authorization Issues: The user may not have the necessary permissions to change the archiving status of the document.
  
  
  System Configuration: There may be configuration settings in the archiving object that restrict certain status changes.
  
  
  Data Integrity Constraints: The system may have integrity constraints that prevent the change due to dependencies with other documents or data.
  
  
  Solution
  To resolve the error, you can take the following steps:
  
  
  Check Document Status: Verify the current status of the document and ensure that the desired change is valid. Review the documentation or guidelines for the specific archiving object to understand the allowed status transitions.
  
  
  Review Authorizations: Ensure that the user attempting to make the change has the necessary authorizations. You may need to consult with your SAP security team to verify and adjust user roles if needed.
  
  
  Consult Configuration: If you have access to the configuration settings for the archiving object, review them to see if there are any restrictions on status changes. You may need to adjust these settings if appropriate.
  
  
  Check for Dependencies: Investigate if there are any dependencies or related documents that might be affecting the status change. Ensure that all related documents are in a state that allows for the change.
  
  
  SAP Notes and Support: If the issue persists, check the SAP Support Portal for any relevant SAP Notes that might address this specific error. You can also consider reaching out to SAP support for assistance.
  
  
  Related Information
  
  Archiving Objects: Familiarize yourself with the specific archiving object related to the error. Each archiving object may have its own rules and configurations.
  Transaction Codes: Use transaction codes like SARA (Archive Administration) to manage archiving processes and check the status of archived documents.
  Documentation: Review SAP documentation related to archiving and document management for best practices and guidelines.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.