How To Fix BK271 - Document &1 has already been (partially) archived. &2

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 271

• Message text: Document &1 has already been (partially) archived. &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BK271 - Document &1 has already been (partially) archived. &2 ?

  The SAP error message BK271 indicates that a document has already been archived, either fully or partially. This typically occurs in the context of financial documents, such as accounting documents, that are subject to archiving processes in SAP.
  Cause:
  The error message BK271 is triggered when you attempt to perform an action on a document that has already been archived. This can happen in various scenarios, such as:
  
  Trying to post a reversal for a document that has been archived.
  Attempting to change or delete a document that is no longer available in the active database due to archiving.
  
  Solution:
  To resolve the BK271 error, consider the following steps:
  
  
  Check Document Status: Verify the status of the document in question. You can use transaction codes like FB03 (Display Document) to check if the document is archived.
  
  
  Access Archived Documents: If you need to view or work with the archived document, you may need to access the archive using transaction SARA (Archive Administration) or SARI (Archive Information System). This allows you to see archived documents and their details.
  
  
  Reversal or Adjustment: If you need to reverse or adjust an archived document, you may need to unarchive it first, if your business process allows for that. This typically requires administrative permissions and should be done with caution.
  
  
  Consult with IT or SAP Basis Team: If you are unsure about how to proceed or if you need to unarchive documents, consult with your IT department or SAP Basis team. They can provide guidance on the archiving policies and procedures in your organization.
  
  
  Review Archiving Policies: Ensure that your organization’s archiving policies are well understood. This includes knowing which documents can be archived and the implications of archiving on business processes.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which involves moving data from the database to an archive storage to improve system performance and manage data growth.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SARI: For accessing archived data.
  FB03: For displaying financial documents.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on archiving and document management.
  
  By following these steps, you should be able to address the BK271 error effectively.