How To Fix BE028 - External number range: enter document number

SAP Error Message - Details

• Message type: E = Error

• Message class: BE - General document entry

• Message number: 028

• Message text: External number range: enter document number

What causes this issue?

You have not entered a document number.
In external number allocation, you must specify a document number,
under which the system then stores the document.

System Response

INCLUDE NA_ALLG_NOVERARBEITUNG OBJECT DOKU ID TX LANGUAGE E

How to fix this error?

Enter a document number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BE028 - External number range: enter document number ?

  The SAP error message BE028, which states "External number range: enter document number," typically occurs when you are trying to create or post a document that requires an external number assignment, but you have not provided a document number. This error is common in various SAP modules, such as Financial Accounting (FI) or Controlling (CO), where external number ranges are used for document numbering.
  Cause:
  
  External Number Range Configuration: The document type you are using is configured to use an external number range, which means you must manually enter a document number instead of having the system automatically generate one.
  Missing Document Number: You have not entered a document number in the relevant field when trying to create or post the document.
  Authorization Issues: In some cases, the user may not have the necessary authorizations to enter a document number.
  
  Solution:
  
  Enter a Document Number: When prompted with the error, ensure that you enter a valid document number in the appropriate field. The number must be within the defined range for that document type.
  Check Number Range Configuration: If you are unsure about the valid range of document numbers, you can check the configuration in the SAP system:
  
  Go to transaction code SNRO (Number Range Objects).
  Find the relevant number range object for the document type you are working with.
  Verify the number range intervals to ensure that the number you are trying to enter is valid.
  
  
  Review Document Type Settings: Ensure that the document type you are using is correctly configured to use an external number range. This can be checked in the configuration settings for the relevant module (e.g., FI).
  User Authorizations: If you suspect that authorization issues may be causing the problem, check with your SAP security administrator to ensure that you have the necessary permissions to enter document numbers.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB01: Post Document
  FB50: G/L Account Document Entry
  F-02: General Posting
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Documentation: Review SAP documentation or help files related to number range management and document posting for further insights.
  
  If the issue persists after following these steps, consider reaching out to your SAP support team for further assistance.