How To Fix BCA_US_GENERAL100 - Invalid format for Social security number. Use format NNN-NN-NNNN

SAP Error Message - Details

• Message type: E = Error

• Message class: BCA_US_GENERAL - Message ID for North America specific modifications

• Message number: 100

• Message text: Invalid format for Social security number. Use format NNN-NN-NNNN

What causes this issue?

Invalid format for Social security number. Please follow the format
NNN-NN-NNNN for Social security number in US.
Here 'N' represents a number.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BCA_US_GENERAL100 - Invalid format for Social security number. Use format NNN-NN-NNNN ?

  The SAP error message BCA_US_GENERAL100 indicates that the social security number (SSN) entered does not conform to the expected format. The required format for a U.S. Social Security Number is NNN-NN-NNNN, where "N" represents a digit (0-9). 
  Cause:
  
  Incorrect Format: The SSN may have been entered in an incorrect format, such as missing dashes, using letters or special characters, or having an incorrect number of digits.
  Leading or Trailing Spaces: There may be unintended spaces before or after the SSN.
  Invalid Characters: The SSN may contain characters that are not digits or dashes.
  Length Issues: The SSN must be exactly 11 characters long, including the dashes.
  
  Solution:
  
  Check the Format: Ensure that the SSN is entered in the correct format: NNN-NN-NNNN. For example, 123-45-6789.
  Remove Spaces: Make sure there are no leading or trailing spaces in the SSN field.
  Validate Characters: Ensure that only numeric digits and dashes are used. No letters or special characters should be present.
  Correct Length: Verify that the SSN is exactly 11 characters long, including the dashes.
  Re-enter the SSN: If the SSN was copied and pasted, try typing it manually to avoid hidden characters.
  
  Related Information:
  
  SAP Documentation: Check SAP's official documentation or help resources for more details on handling social security numbers and related error messages.
  User Training: Ensure that users entering SSNs are trained on the correct format and the importance of data accuracy.
  Data Validation: Implement data validation rules in the SAP system to prevent incorrect SSN formats from being entered in the first place.
  Error Handling: If this error persists despite correct formatting, consider checking for any custom validations or enhancements in the SAP system that may be affecting the input.
  
  By following these steps, you should be able to resolve the error and ensure that the SSN is entered correctly in the SAP system.