How To Fix BC_BOR109 - Number of seats booked exceeds capacity

SAP Error Message - Details

• Message type: E = Error

• Message class: BC_BOR - BC Training (All Courses)

• Message number: 109

• Message text: Number of seats booked exceeds capacity

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message BC_BOR109 - Number of seats booked exceeds capacity ?

  The SAP error message BC_BOR109 indicates that the number of seats booked for a particular event or resource exceeds the available capacity. This error typically occurs in scenarios involving event management, resource allocation, or booking systems within SAP.
  Cause:
  
  Capacity Limit Exceeded: The primary cause of this error is that the number of bookings made exceeds the defined capacity for the event or resource.
  Configuration Issues: There may be misconfigurations in the event or resource settings, such as incorrect capacity limits.
  Concurrent Bookings: Multiple users may be trying to book the same resource simultaneously, leading to a situation where the total bookings exceed the available capacity.
  Data Integrity Issues: There may be inconsistencies in the data, such as outdated capacity information or incorrect booking records.
  
  Solution:
  
  Check Capacity Settings: Review the capacity settings for the event or resource in the SAP system. Ensure that the defined capacity is correct and reflects the actual available seats.
  Adjust Bookings: If possible, reduce the number of bookings to fit within the available capacity. This may involve canceling or modifying existing bookings.
  Increase Capacity: If the demand for bookings is consistently exceeding capacity, consider increasing the capacity of the event or resource, if feasible.
  Review Concurrent Bookings: Implement measures to manage concurrent bookings, such as locking mechanisms or notifications to users when capacity is nearing its limit.
  Data Validation: Perform data validation checks to ensure that all booking records and capacity settings are accurate and up-to-date.
  
  Related Information:
  
  Transaction Codes: Depending on the specific module you are working with (e.g., SAP Event Management, SAP CRM), you may need to use specific transaction codes to check or modify capacity settings.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to make changes to bookings and capacity settings.
  SAP Notes and Documentation: Check SAP Notes for any known issues or patches related to this error message. SAP's official documentation may also provide additional insights into managing capacity and bookings.
  Testing: After making changes, conduct tests to ensure that the error does not recur and that the system behaves as expected.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's support portal for further assistance.