How To Fix BA247 - The physical file name generated from &1 is too long

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 247

• Message text: The physical file name generated from &1 is too long

What causes this issue?

The system accepts physical file names with a maximum length of &V3&
characters. A physical file name of &V2& characters was created from
the logical file name &V1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the definition of the logical file name &V1& and the
accompanying logical path name so that the maximum length of &V3& is
not exceeded.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA247 - The physical file name generated from &1 is too long ?

  The SAP error message BA247 indicates that the physical file name generated from the specified input (represented by &1) exceeds the maximum length allowed for file names in the system. This typically occurs when the system tries to create a file with a name that is longer than the permissible limit, which can lead to issues in file handling and processing.
  Cause:
  
  File Name Length: The maximum length for file names in many systems is often limited (e.g., 255 characters). If the generated file name exceeds this limit, the error BA247 will be triggered.
  Dynamic File Naming: The file name may be generated dynamically based on certain parameters or data, which can lead to unexpectedly long names.
  Configuration Issues: Incorrect configurations in the system that dictate how file names are generated can also lead to this issue.
  
  Solution:
  
  Review File Naming Logic: Check the logic or configuration that generates the file name. Ensure that it adheres to the maximum length restrictions.
  Shorten Input Parameters: If the file name is derived from input parameters, consider shortening these parameters to reduce the overall length of the generated file name.
  Modify Configuration: If applicable, adjust the configuration settings in the SAP system that control file name generation to ensure they produce shorter names.
  Use Abbreviations: If possible, use abbreviations or codes instead of full names in the file name generation process.
  Check for Special Characters: Ensure that the file name does not include special characters that could increase its length or cause issues.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review the SAP documentation for guidelines on file naming conventions and limitations.
  System Logs: Analyze system logs for additional context or related errors that may provide further insight into the issue.
  Testing: After making changes, conduct tests to ensure that the new file names are generated correctly and do not exceed the length limit.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.