How To Fix BA223 - Archive file &1 was not created using this key

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 223

• Message text: Archive file &1 was not created using this key

What causes this issue?

The archive file that is registered in the SAP System with the key &V1&
contains the key &V2& in the file header.

System Response

The different keys indicate that the file was not created in the
current system. For this reason, the file cannot be processed by the
Archive Development Kit (ADK).

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA223 - Archive file &1 was not created using this key ?

  The SAP error message BA223 indicates that an archive file was not created using the specified key. This error typically occurs in the context of archiving documents or data in SAP, particularly when trying to access or retrieve archived data.
  Cause:
  The error can be caused by several factors, including:
  
  
  Incorrect Key: The key you are using to access the archive file does not match any existing archive entries. This could be due to a typo or using the wrong key.
  
  
  Missing Archive File: The archive file may not have been created at all, or it may have been deleted or moved.
  
  
  Archiving Process Issues: There may have been an issue during the archiving process that prevented the file from being created successfully.
  
  
  Authorization Issues: The user may not have the necessary permissions to access the archive file.
  
  
  Configuration Issues: There may be configuration problems in the archiving object settings.
  
  
  Solution:
  To resolve the BA223 error, you can take the following steps:
  
  
  Verify the Key: Double-check the key you are using to ensure it is correct. Make sure there are no typos or formatting issues.
  
  
  Check Archive Files: Use transaction code SARA to check if the archive file exists. You can look for the specific archiving object and see if the file was created.
  
  
  Review Archiving Logs: Check the logs for the archiving process to see if there were any errors or warnings that could indicate why the file was not created.
  
  
  Re-run Archiving: If the archive file was never created, you may need to re-run the archiving process for the relevant data.
  
  
  Check Authorizations: Ensure that the user has the necessary authorizations to access the archive files.
  
  
  Consult Documentation: Review the SAP documentation for the specific archiving object you are working with to ensure that all configurations are correct.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Archiving Objects: Each archiving object has specific settings and configurations that need to be correctly set up for successful archiving.
  SAP Notes: Check for any relevant SAP Notes that may address known issues related to archiving and the BA223 error.
  
  By following these steps, you should be able to identify the cause of the BA223 error and implement a solution to resolve it.