How To Fix BA013 - All available file names are already being used

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 013

• Message text: All available file names are already being used

What causes this issue?

The name space for the platform-independent file name &V1& is already
occupied by existing files.

System Response

No more archive files willl be created. The archiving session has been
terminated.

How to fix this error?

You can either remove the existing files from the data carrier, or you
can change the name space for the platform-independent file names &V1&.
For client-independent file names <DS:TRAN.FILE>execute activity</>.
For client-dependent file names <DS:TRAN.FILE>execute activity</>.
At runtime, the system fills the variables "<(><<)>PARAM_1>", "
<PARAM_2>" and "<PARAM_3>" to construct a file name.
The runtime variable "<PARAM_1>" is replaced with the current
archiving object by the application ID "<(><<)>PARAM_3>". "<PARAM_2>"
represents a character between O and 9 or between A and Z. If you use
the runtime variable "<PARAM_2>", you can create up to 36 different
file names.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA013 - All available file names are already being used ?

  The SAP error message BA013, which states "All available file names are already being used," typically occurs in the context of batch input sessions or when dealing with file handling in SAP. This error indicates that the system has reached the limit of file names that can be used for a particular operation, such as batch input processing.
  Cause:
  
  Exhaustion of File Names: The system has a predefined limit on the number of file names that can be used simultaneously. If all available file names are in use, you will encounter this error.
  Long-Running Sessions: If there are long-running batch input sessions or processes that have not been completed or released, they may be holding onto file names.
  Configuration Limits: The configuration settings in the SAP system may limit the number of file names that can be allocated.
  
  Solution:
  
  Check Active Sessions: Use transaction codes like SM37 to check for any active batch input sessions or jobs that may be holding onto file names. If you find any that are no longer needed, you can terminate or delete them.
  Release Resources: If there are sessions that are stuck or not processing correctly, you may need to release or delete them to free up file names.
  Increase Limits: If the issue persists and is a frequent occurrence, consider discussing with your SAP Basis team about increasing the limit for file names in the system configuration.
  Restart the Process: Sometimes, simply restarting the batch input process or the transaction that is causing the error can resolve the issue.
  Check for Errors: Review the logs for any errors that may indicate why file names are not being released properly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM37 (Job Monitoring), SM21 (System Log), and SLG1 (Application Log) to monitor and troubleshoot issues.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or fixes for particular versions of SAP.
  Documentation: Review SAP documentation related to batch input processing and file handling to understand the limits and best practices.
  
  If the problem continues after trying these solutions, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.